Administrative Assistant vacancy at Road Accident Fund

Administrative Assistant vacancy at Road Accident Fund

Administrative Assistant vacancy at Road Accident Fund in Gauteng Province, South Africa.

Closing date for application: 17 January 2025

Administrative Assistant vacancy at Road Accident Fund

Road Accident Fund (RAF) invites suitably qualified applicants to apply for Administrative Assistant vacancy.

Purpose of the Job: The Administrative Assistant is responsible for providing administrative day-to-day support to the People Management/ Human Capital Department.

Key Performance Areas

Compliance Administration

• Maintain up-to-date written documentation related to the departments business activities.
• Ensure compliance to the policies and process standards.
• Keep abreast of internal standards and business goals to ensure adherence to sound internal control.

Office Coordination

• Assist in making follow-ups on outstanding matters.
• Ensure all requests are handled and responded to within set timelines.
• Assist in ensuring the availability of stationery within the department.
• Validate and verify information and documents submitted for accurate capturing and further handling.
• Ensure the systems/registers used are kept up to date.
• Check for duplicate documents, requests and queries and report on them.
• Allocate reference numbers and accurately capture related documents on different systems.
• Allocation of matters to responsible team members.
• Draft and send out letters to all stakeholders as required.

Meeting Support

• Arranging meetings on behalf of the department.
• Assist with taking and distributing minutes in accordance to set governance standards.
• Create and maintain a register to track matters outstanding.
• Maintain a follow-up plan on meeting resolutions and matters outstanding.
• Ensure confirmation of meetings and management of team diaries.
• Schedule appointments with internal and external stakeholders as and when required.

Document and Records Management

• Administer the records management and filling processes in line with the RAF filling plan.
• Ensure that the filing system is always up-to-date and functional.
• Retrieval of information at all times as requested in the office.
• Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
• Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.

Qualifications

• Matric or Grade 12 certificate.

Experience

• Relevant 1 years’ experience in People Management/ Human Capital or similar environment.

Competencies

Behavioural

• Planning, Organising and Coordinating
• Personal Mastery
• Emotional wisdom and Decision Making
• Ethics and Values
• Client Service Orientation

Technical

• Computer literacy in MS Word, Excel, PowerPoint.
• Excellent planning and organisational skills.
• Good administrative skills.
• Ability to access required information.
• Writing skills.
• Basic understanding of SCM processes.
• Basic financial acumen.

How to apply

CLICK HERE TO APPLY

NB: RAF offers Total Employment Cost packages with no additional contributions from the Employer, successful candidates are required to structure their packages in a manner that will suit their needs.