To apply, click on the link at the end of the posts and all the best with your applications.

Administrative Assistant

Job Description

Position Overview: We seek a highly organised and proactive Administrative Assistant to support the Facilities, Fleet and Logistics team. This role is crucial in ensuring the smooth operation of warehouse activities and fleet management processes. The ideal candidate will have excellent administrative skills, the ability to handle multiple tasks efficiently, and a solid attention to detail.

Key Responsibilities:

1. Administrative Support:
   • Calendar Management: Coordinate travel arrangements.
   • Document Preparation: Draft and edit correspondence, memos, reports, presentations, and other documents with accuracy and attention to detail.
   • Data Management: Maintain organised electronic and physical filing systems, ensuring easy retrieval of documents and records.
   • Communication:Serve as a primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
2. Communication and Coordination:
   • Stakeholder Liaison: Facilitate communication between departments, ensuring timely responses and coordinating warehouse operations and fleet management activities.
   • Meeting Coordination: Plan and coordinate meeting logistics, including room bookings, catering, and technology setup.
   • Information Dissemination: Distribute information and updates to relevant parties promptly, ensuring clarity and accuracy.
3. Documentation and Reporting:
   • Report Generation: Assist in preparing operational reports, performance metrics, and budget tracking summaries using MS Excel and other tools.
   • Record Keeping: Maintain accurate inventory records, fleet maintenance activities, and operational expenditures.
   • Presentation Preparation: Compile data and prepare presentations for management meetings, ensuring content is visually appealing and aligned with organisational standards.
4. Project Assistance:
   • Project Support: Provide administrative support for special projects and initiatives led by the National Facilities Manager and the National Fleet and Logistics Manager, including timeline management and resource coordination.
   • Progress Monitoring: Monitor project progress, identify potential issues, and assist in developing solutions to ensure project objectives are met effectively.
5. Operational Support:
   • Ad Hoc Tasks: Undertake additional administrative tasks and responsibilities as assigned by the National Warehouse and Fleet Manager, demonstrating flexibility and initiative.

Requirements:

• BCom Degree
• Minimum 2 years Admin experience

F&I Assistant – George

Job Description

Job Description:

We are looking for an F&I Assistant to work alongside our F&I Department to assist with handling the financial aspect of clients when buying a vehicle.

Responsibilities include but are not limited to:

• Assist our F&I consultants with various admin duties 
• Assist in loading Finance Applications
• Performing other general administrative tasks
• Impeccable client service with professionalism and friendliness 
• Assist with explaining the costs, terms and contractual obligations of any finance transactions
• Assist with explaining to the customers all products and services on offer 
• Compile and submit files with required documentation to financial institutions
• Ensure that all transactions are followed up and paid out as soon as possible

Requirements:

• Grade 12
• NCA Certificate 
• Preferably a BCom degree or Diploma
• Excellent administrative, organizing and communication skills
• Ability to perform effectively in a fast-paced dealership environment
• Valid driver’s license with own reliable transport
• Willing to work two weekends per month

Package includes:

• PSG Provident Fund
• Discovery Life Insurance
• 15 Days Annual Leave
• Cell phone allowance

F&I Assistant – Rustenburg

Job Description

Job Description:

We are looking for an F&I Assistant to work alongside our F&I Department to assist with handling the financial aspect of clients when buying a vehicle.

Responsibilities include but are not limited to:

• Assist our F&I consultants with various admin duties 
• Assist in loading Finance Applications
• Performing other general administrative tasks
• Impeccable client service with professionalism and friendliness 
• Assist with explaining the costs, terms and contractual obligations of any finance transactions
• Assist with explaining to the customers all products and services on offer 
• Compile and submit files with required documentation to financial institutions
• Ensure that all transactions are followed up and paid out as soon as possible

Requirements:

• Grade 12
• NCA Certificate 
• Preferably a BCom degree or Diploma
• Excellent administrative, organizing and communication skills
• Ability to perform effectively in a fast-paced dealership environment
• Valid driver’s license with own reliable transport
• Willing to work two Saturdays per month

Package includes:

• PSG Provident Fund
• Discovery Life Insurance
• 15 Days Annual Leave

F&I Assistant – Silver Lakes

Job Description

Job Description:

We are looking for an F&I Assistant to work alongside our F&I Department to assist with handling the financial aspect of clients when buying a vehicle.

Responsibilities include but are not limited to:

• Assist our F&I consultants with various admin duties 
• Assist in loading Finance Applications
• Performing other general administrative tasks
• Impeccable client service with professionalism and friendliness 
• Assist with explaining the costs, terms and contractual obligations of any finance transactions
• Assist with explaining to the customers all products and services on offer 
• Compile and submit files with required documentation to financial institutions
• Ensure that all transactions are followed up and paid out as soon as possible

Requirements:

• Grade 12
• NCA Certificate 
• Preferably a BCom degree or Diploma
• Excellent administrative, organizing and communication skills
• Ability to perform effectively in a fast-paced dealership environment
• Valid driver’s license with own reliable transport
• Willing to work two weekends per month

Package includes:

• PSG Provident Fund
• Discovery Life Insurance
• 15 Days Annual Leave
• Cell phone allowance

Temp Junior Payroll Administrator

Job Description

Junior Payroll Administrator Job Description:

We are looking for an efficient Junior Payroll Administrator to join our We Buy Cars team. This individual will be responsible for payroll processes. The Junior Payroll Administrator’s duties include the management of employee data, ensuring the accuracy of timesheets, computing wages, and ensuring employees are paid correctly and on time.

Payroll Administrator Responsibilities:

• Providing information and answering employee questions about payroll related matters.
• Managing electronic timekeeping systems or manually collecting and reviewing timesheets.
• Calculating payable hours, commissions, bonuses, tax withholdings, and deductions.
• Maintaining employee records.
• Coordinating with the HR department to ensure correct employee data.
• Providing administrative assistance to the Payroll Department.

Payroll Administrator Requirements:

• Matric Certificate.
• Tertiary studies in business administration, finance, or accounting would be advantageous.
• Experience working in a payroll office would be advantageous.
• Proficiency in Microsoft Office.
• Strong numerical aptitude and attention to detail.
• Excellent communication skills, both verbal and written.
• Good time management and organizational skills.
• Working knowledge of relevant legal regulations would be advantageous.
• Able to prioritize and multitask effectively.

Package and Benefits:

• Market Related
• 15 Days Annual Leave

Click here to apply

All the best with your applications.

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