Apex Group Vacancies

To apply, click on the link at the end of the posts and all the best with your applications.

Trainee Administrator

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Role summary:

An Administrator , reporting to a Manager within the Alternative Assets team.

You will typically be responsible for providing quality and efficient client service to investors.

Key responsibilities:

Working closely with Managers, Associate Directors and other staff as part of the team;
Responding to investor services related queries received from investors, clients, consultants and auditors as applicable;
Proactively manage daily workflow, ensuring that tasks are completed to the highest standards, within agreed deadlines;
Building and maintaining strong and trusted relationships with investors, clients and other internal operational areas;
Adherence to internal policies, controls and processes;
Demonstrate an ability to take responsibility for all aspects of investor/client care;
Ensuring internal database records are maintained accurately, in relation to investor/client information and/or updated as circumstances change, for example contacts and bank details;
Investor on boarding, including the collation and maintenance of KYC documentation required to meet regulatory requirements;
Review and maintenance of investor information required to satisfy regulatory/tax reporting such as FATCA/CRS;
Assisting with ad-hoc projects and general team administration and other such tasks as maybe required;
Act in the best interests of the division by supporting and mentoring more junior members of staff as applicable;
Any other duties in the scope of the role that the company requires.

Requirements

Skills / experience:

Motivated and driven.

Third level qualification in business, finance or a related field would be an advantage;

Ideally previous trust or funds experience in a professional environment;

Excellent verbal and written communication skills;

Ability to prioritise, to adapt to changing business needs and to multitask;

A professional manner, demonstrating good interpersonal skills and the ability to understand client’s/investor’s needs, responding to these quickly and effectively;

Good organizational, analytical and problem-solving skills;

Strong attention to detail; diligence and care in all aspects of the role;

Strong Microsoft Office skills including MS Excel and Word;

Data Developer

European Depositary Bank SA (“EDB”) is part of the Apex Group. As an independent provider free from institutional influences we can deliver an agile and responsive cross-jurisdictional service in an ever-changing regulatory environment.

Our powerful global infrastructure and breadth of technical experience enables us to provide market leading solutions tailored to benefit our clients.

Our vision is to be the leading provider of Banking, Depositary and Custody services to Asset Managers, Family Offices, Institutional Investors and Corporates.

Our company was founded in 1973 in Luxembourg. As a wholly owned subsidiary of Hamburg-based private bank M.M.Warburg & CO (AG & CO) KGaA, we made it possible for institutional investors to directly access the Luxembourg financial market. This makes us one of the most experienced depositaries for traditional and alternative investment structures in the Grand Duchy. In 2017 the bank was acquired by the Apex Group and renamed to the European Depositary Bank (EDB) in 2019.

We currently hold fund and securitisation structures with a total value of $260 billion. This is mainly allocated to alternative investments, including real estate, private equity, private debt and renewable energies & infrastructure (as of March 31, 2024).

For the avoidance of doubt we do not deal with retail clients. We neither offer any securities (bonds, shares, notes etc.) nor do we act on behalf of any other financial institution to offer such securities to any clients.

The Role & Key Responsibilities:

The Data Developer will be expected to:

Work collaboratively within a project team, reporting to an IT Manager.
Collaborate closely with business staff to ensure solutions align with client standards and strategic enterprise architecture.
Define and manage non-functional requirements, ensuring compliance with project standards.
Organize and define development tasks, providing accurate estimations.
Collaborate with the development team to ensure software design meets architectural goals and quality standards.
Provide support during functional requirements definition, ensuring technical feasibility.
Identify and manage technical project risks and issues, owning mitigation activities and resolutions.
Actively seek opportunities to enhance applications, contributing improvements.
Mentor junior members of the development team through training and guidance.
Act as a focal point of expertise on key technologies or skills, with a particular emphasis on T-SQL and transactional development.

Skills Required:

The successful candidate will:

Bachelor’s degree in computer science or a relevant technical field.
Minimum of 5 years of development experience.
Proven experience in the full software development lifecycle within an agile environment.
Advanced working knowledge of T-SQL (DDL, DML, JSON, XML).
Extensive experience with large datasets and incremental batch loading methodologies.
Advanced understanding of relational data structures, including keys, constraints, and triggers.
Performance tuning and optimization of RDBMS.
Expertise in relational database technologies in a high-data-volume transactional systems environment.
Ability to design and implement conceptual, logical, and physical data models.
Solid experience in data modeling, data management, and governance methodologies.
Ability to develop unit testing of code components.
Advantageous – Experience with Microsoft stack SSIS, SSRS, SSAS, Power BI, SQL Server.
Experience building DevOps automation is beneficial.

As a vital team member and in return for your expertise, inclusive approach and commitment, we’ll provide a favourable salary and the chance to join a passionate and welcoming team. Benefits As a truly global business, we tailor benefits to each location to safeguard our people and respect local cultures and ways of working. Our people are our greatest asset, and we invest in talent development. Join our global network, and you will benefit from education support, sponsorship and in-house training programs.

Senior Administrator

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Role Summary

As a Senior Administrator in the Compliance Team you will report to the Senior Manager Compliance and be responsible for a number of important administrative tasks and provide support to the Compliance function which will ultimately enable the Compliance Officer & Money Laundering Compliance Officer to provide robust management information to the boards of the Apex regulated entities.

Key responsibilities

Administrative Responsibilities:

Assist with ad-hoc compliance matters including but not limited to regulatory matters as they arise.
Complete oversight and approval of High-risk review forms
Complete oversight and approval of PEP categorization and PEP declassification review forms
Assist with the collation of supporting statistical information when required from time to time.
Complete overnight screening compliance reviews
Maintain compliance registers
Assisting with ensuring that there are adequate systems and controls (including policies and procedures) for monitoring compliance with, and testing the effectiveness of policies and procedures, particularly those relating to Money Laundering, the Financing of Terrorism and the JFSC AML/CFT/CPF Handbook.

Management Responsibilities:

Manage own workload and priorities effectively including management of personal and compliance mailboxes,

Other Responsibilities:

Assist with other duties to support the Senior Members of the Apex Compliance Function from time to time.
Be willing to assist in any project work that is identified and be willing to get involved with APEX Group initiatives in relation to regulatory issues, liaising with Senior Members of the team as and when required.
Be able to assist other team members where required.
Liaise with Apex employees on day-to-day regulatory matters and assist with queries regarding relevant laws, orders or codes of practice.
Complete AD HOC compliance training to the business as required.

Experience:

It is preferable that you have an understanding of Jersey’s financial regulations and AML/CFT Framework and have at least 3 years’ experience with performing Compliance / AML/CFT/CPF roles within a regulated financial services business though training will be undertaken for those individuals who do not have experience and have not worked in Compliance / AML/CFT/CPF roles.
Will either hold or be willing to work towards a relevant compliance qualification (as determined by Apex).

Skills:

have a good working knowledge of Microsoft products, in particular Outlook, Word and Excel as well as having the capability to quickly assimilate working with Apex’s key databases some of which are bespoke.

knowledge of the Financial Services (Jersey) Law 1998, any orders issued under the Law.

knowledge of the Code of Practice for Trust

Company Business.

knowledge of the Code of Practice for Fund Services Business.

knowledge of the Jersey Anti-Money Laundering legislation and any orders issued under those laws.

knowledge of the Handbook for the Prevention and Detection of Money Laundering and the Financing of Terrorism.

awareness of personal obligations and those of the relevant persons under the laws mentioned above as well as the Terrorism Law, the Directions Law, Terrorist Sanctions Measures;

excellent communication skills;

be well organised;

have the flexibility and adaptability to undertake a variety of tasks at short notice if required;

self-motivated and capable of prioritising workloads as required;

be proactive in your approach; and.

LISP administrator

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Job specification

Managing the LISP Mailbox
Investigating LISP queries as they come in and providing statements to LISPs
Opening of LISP Client Accounts
Adding Funds to LISP Platforms and ongoing maintenance of accounts which includes completing the fund loading templates, and sending to the LISP contact with all required information needed to load the funds on the LISP platform.
Managing and staying on top of the process.
Following up and keeping track of the loading of funds on platforms
Managing the LISP Relationships
Keeping record and maintaining records of what funds are on the LISP platforms
Logging of LISP queries on Silica AWD and following up on them until they are successfully resolve Completing and confirming audit confirmations for Auditors.
Coruscate
Loading Funds on Coruscate and managing the Fund Database
Obtaining and loading the month end data on Coruscate
Managing User Access
Communicating with Partners on the data.
End to End managing the Ballot process to LISPs
End to End process of Fund Change notifications to LISPs
Loading funds and managing fund changes on Silica
Fund amalgamations
Statements and queries to LISPS
Managing Finswitch linking
Refunds to clients from our bank accounts
Adhoc LISP related duties
Rebate Calculations, checks and maintenance

Ad-hoc

Client services mailbox – queries and statements
Back Up to Client Services Administrator

Skills Required:

Time Management

Understanding of collective investments

1 year experience in similar type role

Relevant qualification.

Computer literate in Microsoft Office, particularly Excel

Knowledge of the investment industry

Good numeracy

Excellent communication skills (verbal and written)

Financial Services industry, specifically Asset Management

Accuracy and attention to detail

Reliability

Pro-active (self-starter)

Team player

Analytical

Professional

Planning and organizing

Presentation & communication skills

Problem solving & analysis

Able to use initiative

Creative

Ability to work in a pressurized, fast paced environment

Assistant Manager

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Description

The Assistant Manager role involves monitoring and controlling the service as delivered by their team of Senior Fund Accountants and Fund Accountants throughout the contract with the client, to ensure that:

Identify the training and development needs of his/her team.
Mentor team members.
Perform a thorough review of valuations up to the final sign-off stage.
Ensure service levels are maintained and
Liaise with clients and assist with the implementation of new processes and procedures

Job specification

The brief description outlined above will involve the following specific duties: The brief description outlined above will involve the following specific duties:

Planning and controlling team workload and workflow.
Provide informal on the job training for team members.
Liaise with the other departments in respect of issues affecting the output of the supervisor’s team.
Ensure that Accounting and Valuations procedures are correctly followed by the team under their supervision.
Ensure that Net Asset Value calculations are prepared in a timely, efficient and accurate manner.
Review valuations up to final sign-off stage.
Ensure that valuation reports are sent to clients within agreed deadlines.
Resolve client queries timeously.
Provide fund auditors with the required information and explanations as requested.
Suggest and implement valuation procedure and process improvements; Ensure that all filing for the section is kept up to date and is performed in a neat and orderly manner.
Responsible for Fund Accounting.
Pricing.
Manuals excel NAV file verification roll forward.
Security position and price review.
Cash and interest reconciliation.
Reporting.
3rd Party validation.
Calculation of income distribution and

Skills Required:

Exceptional communication skills

Commerce degree or diploma with at least Financial Accounting 2;

At least 5 years’ related experience.

Proficient in MS Excel.

Hedge fund industry knowledge.

Necessary management and interpersonal skills to manage a team of fund accountants.

Thorough knowledge of the fund valuation process and all elements thereof.

A high level of attention to detail and accuracy in order to review valuations and ensure a high level of quality in the output of the Accounting and Valuations function.

Effective time management skills to achieve deadlines.

A high level of problem-solving skills and

Administrator – Corporate Services

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

For our business, for clients, and for you

Description

We are seeking a proactive Administrator to join the Apex Corporate Services team. The successful incumbent will be required to take responsibility for the administration of a client portfolio whilst providing the highest quality of customer service.

The candidate will have direct responsibility for servicing a large portfolio of offshore based clients and will work closely with the management team.

Job specification

Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including:

Be responsible for and working with senior administrator managing a client portfolio including all aspects of administration & company secretarial matters;
Manage the day-to-day client request and reporting;
Communicate directly with clients and the manager to answer and resolve queries;
Assisting with the organising and supervising the execution of the income distribution and ongoing administration process (supported by a payment team);
Ensure operations like subscription, redemptions and transfers are completed in a timely manner against set SLA monthly deadlines;
Ensure all email queries are solved promptly and satisfactorily by monitoring client and fund manager emails;
Ensure that responsibilities are done effectively and to agreed client, best practice, regulatory and statutory deadlines by closely working with senior administrator and managers in the team;
Work with senior leadership to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for a portfolio of entities;
Following customer specific procedures in relation to administration and reporting requirements for each entity;
Assist the accountants in respect of the planning and coordination of audits and filing of annual statutory financials statements;
Build detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members and to answer client queries;
Assist with bank account openings and coordinate AML/KYC requests around the entity portfolio when required;
Be aware and assist with payment transactions for your client portfolio;
Arrange and attend board meetings, prepare minutes and maintain other appropriate records and logs;
Prepare and implement customer-specific procedures in relation to the governance and reporting requirements for specific client structures;
Manage a large client portfolio, including all aspects of administration and company secretarial matter;
Preparation of documentation for signature;
Ad-hoc administrative tasks as required.
Ensure adherence to internal policies, controls and systems, including meeting any internal deadlines;
Liaise with third parties such as lawyers, auditors, bankers, tax advisors and alternative investment fund managers as required.
Build key relationships with clients, respond swiftly to client requests and manage client expectations.

Skills Required

Minimum of 1 years of experience in a fund administration role or relevant experience within financial services or law.
An LLB, BCom, or a relevant business qualification is essential.
Experience in corporate solutions, fiduciary services, legal work, or in-house company secretarial roles would be advantageous.
Being an admitted attorney will further strengthen your application.
A strong academic background in areas such as Chartered Secretary, Corporate Governance, Compliance, or similar fields is also desirable.

Proficiency in Microsoft Office (word, excel and outlook)
Knowledge of the regulatory environment relating to fund management (some training will be provided)
Willing to adapt and learn and work with a team
Excellent communication skills, both written and verbal
A basic understanding of AML requirements
A working knowledge of Company Law and Corporate Governance advantageous
Excellent organisational skills
Excellent attention to detail and accuracy
Ability to obtain data from several sources and interpret accordingly
Ability to work in a team environment, including with colleagues in other jurisdictions.

What you will get in return

A genuinely unique opportunity to be part of an expanding large global business;
Competitive remuneration commensurate with skills and experience;
Training and development opportunities.

Click here to apply

We wish you all the best with your applications

The post Apex Group Vacancies appeared first on Vacancies with Collen.

Trainee Administrator

Data Developer

Senior Administrator

LISP administrator

Assistant Manager

Administrator – Corporate Services

Click here to apply

Like this:

Leave a ReplyCancel reply

Apex Group Vacancies

Trainee Administrator

Data Developer

Senior Administrator

LISP administrator

Assistant Manager

Administrator – Corporate Services

Click here to apply

Share this:

Like this:

Leave a ReplyCancel reply