Apply Now: WIPO is Hiring an Administrative Assistant (Annual Salary-USD 60,679)

,The World Intellectual Property Organization (WIPO) is currently inviting applications for the position of Administrative Assistant at its New York office, a key role supporting the organization’s engagement with the United Nations and other international stakeholders. This position offers a unique opportunity for qualified professionals to contribute to advancing global innovation and intellectual property rights while working within a dynamic, multicultural environment.

Organizational Context and Role Overview

Located within the WIPO Office in New York, the Administrative Assistant position is essential for ensuring the smooth functioning of the office’s operations. The New York office acts as the organization’s face in the United Nations system, liaising with diplomatic missions, UN agencies, and other stakeholders to promote WIPO’s objectives. The role involves extensive coordination with both internal units at WIPO headquarters and external partners, including diplomatic missions and UN entities.

Reporting directly to the Office Director, the Administrative Assistant is responsible for a broad range of administrative functions. This includes managing logistical arrangements, supporting human resources, handling procurement processes, and maintaining effective communication channels with external parties. The incumbent’s work ensures that the office operates efficiently and effectively, supporting WIPO’s mission to foster creativity and innovation worldwide.

Key Responsibilities and Duties

The selected candidate will undertake a diverse set of responsibilities, including:

• Managing all administrative and logistical functions of the office, such as maintaining filing systems, overseeing procurement needs, and ensuring the office environment remains well-maintained.
• Providing comprehensive support on human resources, financial, and procurement matters, including preparing reports, managing budgets, and processing administrative requests through automated systems.
• Acting as a secretarial support, scheduling meetings, preparing agendas, and maintaining the Director’s calendar to facilitate smooth and timely operations.
• Organizing meetings and events, including preparing documentation, coordinating invitations, taking minutes, and following up on action items.
• Liaising with service providers, UN Protocol, and other entities to coordinate logistical and operational activities.
• Managing expenditures, including calculations, cost estimates, and payments, while maintaining accurate accounts and monitoring budget allocations.
• Compiling and analyzing activity data, preparing reports, and contributing to the development of the Office’s annual work plan and budget.
• Performing various other administrative duties as needed to support the Office’s functions.

Qualifications and Experience

The ideal candidate will possess a strong educational background, with at least a high school diploma or equivalent. Extensive professional experience is essential, with a minimum of eight years in administrative, financial, or secretarial support roles. Experience working within the UN system or familiarity with UN administrative procedures is highly desirable.

Candidates should have proven skills in managing multiple priorities, excellent organizational and time management abilities, and strong interpersonal skills to foster effective partnerships in a multicultural environment. Proficiency in written and spoken English is required, with additional knowledge of other official UN languages considered an advantage.

Technical competence in Microsoft Office applications—including Word, Excel, Outlook, and PowerPoint—is essential, along with the ability to adapt quickly to new ICT tools. Knowledge of enterprise resource planning systems (ERP) and familiarity with UN operational procedures will strengthen an applicant’s candidacy.

Terms and Conditions

This is a fixed-term, one-year appointment, with the possibility of renewal based on satisfactory performance. The appointment is limited to a maximum of five years, after which the candidate may explore other opportunities within WIPO. The position is based in New York City, with the annual net salary set at USD 60,679, supplemented by allowances for dependents and language proficiency, where applicable.

The role offers the chance to work within a prestigious international organization committed to fostering innovation, creativity, and intellectual property rights worldwide. Staff members are expected to be mobile, with potential assignments to other locations or functions within WIPO, supporting the organization’s global operational needs.

Application Process

Interested candidates are encouraged to submit their applications through the official WIPO careers portal before the deadline of July 2, 2025, at 11:59 PM local time. The application should include a comprehensive CV and a cover letter highlighting relevant experience and motivation for the role.

WIPO values diversity and encourages applications from women, nationals of underrepresented Member States, and candidates from underrepresented regions. The organization also emphasizes its commitment to equal opportunity employment.

Join WIPO and Contribute to Global Innovation

This Administrative Assistant position presents a meaningful opportunity for experienced professionals to support WIPO’s vital work at the intersection of innovation and international cooperation. By facilitating efficient office operations in a global setting, the successful candidate will play a crucial role in advancing policies and initiatives that impact innovation ecosystems worldwide.

For more details and to apply, interested individuals should visit the WIPO careers page. This is your chance to be part of an organization dedicated to shaping the future of intellectual property and fostering creativity across borders.

Visit the WIPO Careers Page

Stay Connected with Us!

Click the Following links to join: WhatsApp Group/ Telegram Channel/ Facebook Page

Also Read

• Remote Job Alert! Digital Democracy Initiative (DDI) is Looking for a Project Learning and Communications Officer — Apply from Any Country!
• Work as a Senior Investment Officer at IFAD (Multiple Locations)
• Looking for Your First Job? British Council Offers Customer Service Trainee Opportunities at IELTS Online (No Experience Required)
• World Food Programme is Hiring 70+ Exciting Job Vacancies Worldwide
• Plan International Hiring: Project Specialist (Gender and Women’s Economic Empowerment)

The post Apply Now: WIPO is Hiring an Administrative Assistant (Annual Salary-USD 60,679) appeared first on Scholarly Africa.

,

The World Intellectual Property Organization (WIPO) is currently inviting applications for the position of Administrative Assistant at its New York office, a key role supporting the organization’s engagement with the United Nations and other international stakeholders. This position offers a unique opportunity for qualified professionals to contribute to advancing global innovation and intellectual property rights …

The post Apply Now: WIPO is Hiring an Administrative Assistant (Annual Salary-USD 60,679) appeared first on Scholarly Africa.

,ScholarlyAfrica.com is an online platform dedicated to connecting job seekers with international and global career opportunities, particularly focusing on roles within esteemed organizations such as the United Nations and various other international entities. The platform serves as a comprehensive resource for individuals aspiring to advance their careers in the global job market. In addition to job listings, ScholarlyAfrica.com offers valuable career tips, insights, and resources to help candidates enhance their applications, prepare for interviews, and navigate the complexities of international employment. By fostering a community of diverse professionals, the platform aims to empower users to seize opportunities and build impactful careers across borders.