Call for Applications: World Health Organization is Hiring for Administrative Assistant Positions

,The World Health Organization (WHO) is actively seeking qualified candidates to establish a roster of administrative support professionals for the Manila office, Philippines. This initiative aims to identify experienced individuals capable of providing high-quality administrative assistance within the Organization’s Country Support Unit (CSU). The positions are contractual, full-time, and based in Manila, with an initial fixed-term appointment of one year.

Position Overview

The Administrative Assistant role, classified under Grade G6, plays a vital part in ensuring the efficient functioning of WHO’s operations in the Philippines. The incumbent will be responsible for managing confidential information, coordinating schedules, preparing documentation, and supporting the smooth execution of office activities. This position demands a professional with strong organizational skills, excellent communication, and the ability to handle sensitive matters with discretion.

Key Responsibilities

The successful candidate will undertake a range of duties, including but not limited to:

• Ensuring the effective and efficient operation of the division’s administrative functions while maintaining strict confidentiality.
• Managing the supervisor’s calendar, scheduling appointments, and coordinating meetings with internal and external stakeholders, exercising proper protocol with high-ranking officials.
• Making travel arrangements, preparing itineraries, background documents, agendas, and briefing files for official travel.
• Handling the flow of information within the office by reviewing, prioritizing, and routing incoming correspondence, ensuring timely follow-up.
• Proofreading and quality-checking outgoing correspondence, reports, and official documents to uphold high standards.
• Maintaining updated databases of contacts, including government officials, diplomatic missions, development partners, UN agencies, NGOs, donors, and other relevant entities.
• Preparing presentations, reports, and other official documentation as required.
• Coordinating secretarial and administrative support services, distributing assignments, and guiding new staff on office procedures and communication standards.
• Assisting in briefing new appointees or prospective candidates regarding employment benefits and organizational policies.

Qualifications and Experience

Candidates interested in this opportunity should meet the following qualifications:

• Educational Requirements:
• Essential: Completion of secondary or high school education.
• Desirable: Additional training or higher diploma/degree in office administration or related fields.
• Professional Experience:
• Essential: Minimum of eight years of proven experience in general office or administrative work.
• Desirable: Experience in health-related settings, supervisory roles, or within WHO or other UN agencies.
• Functional Skills:
• Knowledge of office procedures, standards, and protocol arrangements aligned with WHO policies.
• Ability to plan, organize, and coordinate meetings, schedules, and travel itineraries.
• Proficiency in researching, analyzing, and organizing information for reports and briefings.
• Competence in preparing translations and drafting correspondence.
• Strong written and verbal communication skills, with the capacity to evaluate priorities and provide sound recommendations.
• Ability to build and maintain effective client relationships and proactively serve organizational needs.

Language and Technical Skills

• Proficiency in English, both written and spoken, is essential.
• Knowledge of additional WHO official languages (e.g., French, Spanish, Russian, Chinese) is an asset.
• Skilled in using standard office software, including Microsoft Word, Excel, PowerPoint, and email scheduling tools.
• Familiarity with ERP systems such as Oracle or GSM for administrative processes is advantageous.

WHO Competencies

The ideal candidate will embody WHO’s core competencies, including:

• Teamwork and collaboration
• Respect for diversity and cultural differences
• Effective communication
• Results-oriented approach
• Self-awareness and self-management

Remuneration and Benefits

The position offers a competitive remuneration package, with an annual net base salary starting at PHP 935,973, subject to applicable deductions such as pension and health insurance contributions. Additionally, WHO provides 30 days of annual leave, flexible work arrangements, and other staff benefits aimed at supporting work-life balance.

Application Details and Important Notes

This vacancy is open to qualified candidates within the local area of Manila, Philippines, and may be used to fill similar positions at the same grade level in the future. The deadline for applications is June 30, 2025, but interested applicants are encouraged to submit their applications early, as the process may close sooner once suitable candidates are identified.

Applicants must complete their online profiles on the WHO recruitment portal, ensuring all qualifications, experience, and training details are accurately entered. In the event of advancing to the interview stage, candidates will be asked to submit scanned copies of relevant educational and professional certificates.

WHO is committed to diversity and inclusion, encouraging applications from women, persons with disabilities, and candidates from underrepresented countries. The Organization maintains a zero-tolerance policy towards sexual exploitation, harassment, and abuse, and conducts thorough background checks to uphold integrity standards.

Additional Considerations

• The position requires proficiency in office technology, including word processing, spreadsheets, presentations, and email management.
• Training in ERP systems like Oracle or GSM is an asset but not mandatory.
• Candidates must be willing to adhere to WHO’s vaccination policies and other health requirements.

Interested individuals are invited to apply online through WHO’s career portal. Detailed guidance on the application process can be found on the WHO website, and applicants are advised to ensure their profiles are complete and up-to-date to facilitate effective assessment.

For more information about WHO and its operations, Visit WHO official website

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The post Call for Applications: World Health Organization is Hiring for Administrative Assistant Positions appeared first on Scholarly Africa.

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The World Health Organization (WHO) is actively seeking qualified candidates to establish a roster of administrative support professionals for the Manila office, Philippines. This initiative aims to identify experienced individuals capable of providing high-quality administrative assistance within the Organization’s Country Support Unit (CSU). The positions are contractual, full-time, and based in Manila, with an initial …

The post Call for Applications: World Health Organization is Hiring for Administrative Assistant Positions appeared first on Scholarly Africa.

,ScholarlyAfrica.com is an online platform dedicated to connecting job seekers with international and global career opportunities, particularly focusing on roles within esteemed organizations such as the United Nations and various other international entities. The platform serves as a comprehensive resource for individuals aspiring to advance their careers in the global job market. In addition to job listings, ScholarlyAfrica.com offers valuable career tips, insights, and resources to help candidates enhance their applications, prepare for interviews, and navigate the complexities of international employment. By fostering a community of diverse professionals, the platform aims to empower users to seize opportunities and build impactful careers across borders.