Canadian Embassy Hiring: Program Assistant Position (Full-time)

,The Embassy of Canada in the Philippines is offering a compelling career opportunity for qualified individuals interested in supporting Canada’s defense and diplomatic efforts in the region. The position of Program Assistant within the Department of National Defence (DND) presents a chance for a dedicated professional to contribute to important international defense collaborations, while working in a dynamic and supportive environment.

Position Overview

This is a full-time, term employment position with a contract duration of two years, based at the Canadian Embassy in Manila. The role is classified as Locally Engaged Staff (LES) – a local hire position governed by the employment terms applicable in the Philippines. The annual salary for this role is Php 603,061, complemented by bonuses and benefits, with the salary being non-negotiable.

Key Responsibilities

Under the guidance of the Canadian Defense Attaché Assistant (CDA A), the Program Assistant serves as a vital administrative support figure within the Canadian Defense Attaché Office (CDAO). The incumbent will perform a variety of clerical and administrative duties, including:

• Managing communications by receiving telephone calls and visitors.
• Preparing reports, official correspondence, and charts in English and the host country’s language.
• Organizing travel arrangements, accommodations, and scheduling meetings and appointments.
• Assisting with pre-visit preparations and coordinating hospitality events.
• Handling routine administrative tasks such as photocopying, filing, and archiving documents.
• Supporting the procurement of services and products locally needed by the office.

This role ensures smooth daily operations and supports Canada’s defense initiatives abroad through efficient administrative management.

Candidate Profile and Qualifications

The Embassy is seeking candidates who meet specific essential qualifications:

• Educational Background: A Bachelor’s degree from a recognized university in any discipline, or an acceptable combination of education, training, and work experience relevant to administration, defense relations, or finance.
• Language Skills: Fluency in English, both written and spoken. Proficiency in Tagalog is considered an asset and may be preferred.
• Experience: A minimum of two years of recent experience within the last seven years in client service, administrative support, or public interaction; familiarity with information management systems and electronic filing; and experience preparing accurate and well-written correspondence.

Candidates must demonstrate how they meet these qualifications clearly in their applications.

Desired Skills and Competencies

Beyond the essential requirements, the role calls for specific knowledge, skills, and abilities:

• Knowledge of Canadian Department of National Defence (DND) and Armed Forces (CAF) structures, as well as the Philippines’ defense organizations.
• Intercultural proficiency and client-oriented service approach.
• Ability to build networks and alliances within diplomatic and defense communities.
• Resilience, adaptability, good judgment, and discretion.
• Strong organizational skills, with the capacity to prioritize tasks effectively.
• Excellent communication skills, able to analyze and evaluate information quickly and clearly.

Asset Qualifications

Candidates who are fluent in Tagalog and possess experience working within diplomatic or military environments will be given preference. Familiarity with establishing contacts with government departments, international organizations, and defense personnel is highly valued.

Operational and Working Conditions

The position requires a 37.5-hour workweek, with work hours from Monday to Thursday (8.25 hours per day) and a shorter 4.5-hour shift on Fridays. Flexibility to work overtime, including evenings and weekends, on short notice is essential, especially during visits or special events. Occasional travel within the region may also be expected.

Eligibility and Application Process

Applicants must be legally authorized to work in the Philippines and possess or be able to obtain a valid work authorization. Security clearance at the Reliability Status level, including background checks, is mandatory throughout employment.

Interested candidates should apply via the designated online platform, following the instructions to submit a comprehensive application, including examples demonstrating their qualifications and relevant experience. The deadline for application submission is June 22, 2025, at 23:59 UTC/GMT +8:00.

Diversity and Inclusion

The Government of Canada is committed to fostering an inclusive workplace that values diversity. Applications from candidates of all backgrounds are welcomed and considered based on merit. The embassy strives to provide a discrimination-free environment and to support learning and development for all employees.

Final Notes

Candidates are advised to ensure all application components are complete and submitted on time. The embassy does not cover travel or relocation costs for interviews or employment. Successful applicants will need to undergo medical evaluations and maintain security clearances. The selection process may also establish a pool of qualified candidates for future similar positions.

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The post Canadian Embassy Hiring: Program Assistant Position (Full-time) appeared first on Scholarly Africa.

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The Embassy of Canada in the Philippines is offering a compelling career opportunity for qualified individuals interested in supporting Canada’s defense and diplomatic efforts in the region. The position of Program Assistant within the Department of National Defence (DND) presents a chance for a dedicated professional to contribute to important international defense collaborations, while working …

The post Canadian Embassy Hiring: Program Assistant Position (Full-time) appeared first on Scholarly Africa.

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