Clover is recruiting for an Administrative post (Entry level post)

Closing date: 29 July 2024
Location: East London

Requirements

Grade 12 or equivalent NQF4
Business English: Fluent
Computer literacy (Intermediate

Competencies

Proactive and action orientated
Acts with honesty and consistency
Maintains high standards
Business acumen
Commitment and motivation
Administrative capabilities
Ability to plan and organize

Duties and Responsibilities

Administer Driver Recons
Oversee Recon Clerks and assist when needed
Process the settled and unsettled routes
Ensure correct Route settlements are done daily
Check Route recaps for mistakes made by Clerks daily to allows for fixing the same month
Do RMA route settlement, check & correction
Follow up on outstanding referrals

Ensure that all outstanding recons is done daily
Follow up on outstanding jobs not received, older than 24 hours
Update GRV on system
Assign Re-Supply invoices
Resolve queries from System Support & Metrofile timeously

Administer Driver Ledger

EFT Payment Allocation control
Daily allocation of EFT payments on Bank statement and generate EFT payments journal is done by Ledger Clerk
Unallocated payments have been allocated in the same month the payment reflects on the bank statement
Debtors Control
Verifying the accuracy of invoices and other accounting documents or records
Compile & Maintain Accurate Debtors reporting daily i.e. COO Driver DAILY BALANCING

Reconcile Customer accounts where outstanding payments are due
Generate Statements on Excel & Send final customer statements to Debtors via email for payments
Follow up telephonically where the customer has no email
Place accounts on HOLD where invoices older than 3 days have not been paid
Updated the ACCOUNTS on HOLD Report timeously for reporting to Administrative Manager every Monday
Escalate problem accounts to Team Leader to assist in following up
Ledger Control

Reporting on Outstanding EFT’s is done daily
Oversee Ledger Clerks and assist when needed
Reconcile and resolve discrepancies on Driver accounts via journal
Driver cash short’s are checked and reported to Distribution daily

Administer Cash Office

Receive completed Cash up documentation from Cash office clerks daily
Resolve queries from Head office or Administrative Controller regarding Cash office processing

Provide Support

Assist Recon clerk where help is needed
Assist Ledger Clerk when needed
Assist Administrative Controller and Admin Manager when needed
Assist Delivery managers with queries

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Clover has an opportunity for an experienced Administrative officer to join their team in East London. The purpose of this role is to provide administrative support to the Distribution Admin and Recon Department. Closing date: 29 July 2024Location: East London Requirements Grade 12 or equivalent NQF4 Business English: Fluent Computer literacy (Intermediate Competencies Proactive and …