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Executive Assistant: Commercial Management
To apply, click on the link at the end of the posts and all the best with your applications.
| VacancyNumber |
| Title |
| Job Type |
| Experience Level |
| Skilled |
Key Job Purpose:
To render a professional, office managing service to the Chief Commercial, Officer.
Key Outcomes:
- Documents and Reports
- Presentations
- Office administration
- Diary management
- Office management
DETAILED ROLE PROFILE OUTLINE
- Establish and maintain an appointment diary and arrange meetings for the CCO
- Perform filing and tracking of documentation and correspondence
- Co-ordinate correspondence and communication between the office of the CCO and other Units.
- Organize documentation and assist with preparations for meetings, agendas, venues refreshments, etc.
- Record keeping of meetings and resolutions.
- Follow through meetings to provide / obtain information, reports and other documents that may be required.
- Scheduling and arranging meetings with the Business Units and GMA external stakeholders.
- Liaise with legal, financial and various consultants and business associates
- Take messages on behalf of the CCO and evaluate the urgency of the call and take appropriate action.
- Research info for the CCO
- Submit to MANCO such information as may reasonably be required from time to time in connection with the business of the GMA.
- Make travel arrangements for the CCO.
- Perform any other duties related to the CCO’s office.
- Arrange meetings and take minutes.
- Follow-up on action items/matters arising.
- Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
- Oversee day-to-day office activities as the main point of contact in reception, and keep management informed regularly via performance reports
- Provide direct administrative support as needed, including scheduling appointments, meetings, and events, maintaining file systems, mailing and welcoming new employees within the department.
- Ensure that all items are invoiced and paid for on time.
- Provide general support to visitors.
- Improves productivity within the office and aligns business activities with strategic and operations plan.
INHERENT JOB REQUIREMENTS
Technical Competencies:
- Computer Literacy
- Office Administration
- Planning and organizing
- Problem solving
- Decision making
- Time management
- Attention to detail
- Resilience
Generic Competencies:
- Computer Literacy
- Communication Skills
- Interpersonal Skills
- Organizational Skills
- Facilitation
- Organisational Teamwork
Qualification and Experience
Qualification
Minimum:
- National Diploma Secretarial/ Administration
- Advanced Computer skills (MS Word/ Excel & PowerPoint
Experience
Minimum:
- 3-4 years’ experience in Administration Management
Training:
Minimum:
- Office Administration
- Secretarial Services
- Typing
- Computer Literacy
| Date Advertised |
| Closing Date |
| VacancyStatus |
| Open |
We wish you all the best with your applications
Professional Hire
A career at the GMA is made by you with purpose as the organisation provides a platform to shape spaces and grow professionally beyond maximum development.
When you join the GMA, you are joining a family of professionals where high-performers grow further and unleash their true potential.
As an organisation that is driven by its values of Caring, Excellent, Leadership and Learning which recognise and reward its human capital. For its employees, the sky is not the limit but the beginning of a satisfying careers and true personal growth.
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