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Financial Intelligence Centre
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HR Operation Manager
Job Title
HR Operation Manager
Organizational Unit
Financial Intelligence Centre -> Corporate Services -> Human Resources
Job Type
Permanent
Education
Bachelors Degree or equivalent
Career Level
Professional
Location
Pretoria – Centurion, GP 0157 ZA (Primary)
Travel
No Travel Required
Desired Race
African, Coloured, Indian
Desired Gender
Not Applicable
Closing Date
16/8/2024
Job Description
The purpose of this job is to provide HR administration service to FIC and ensure compliance.
Key Performance Areas:
• Manage day to day HR administration matters.
• Manage the administration of the HR life cycle (e.g. recruitment, compensation, training and development, performance management, talent reviews and terminations etc.) in accordance with the applicable legislation and internal policy and procedures.
• Manage employee records in line with the applicable legislation and internal policy and procedures.
• Facilitate the development of strategic resource planning and staffing plans to meet recruitment needs.
• Manage the implementation of the onboarding programme for new employees.
• Facilitate the implementation of the organizational transformation initiatives including Employment Equity.
• Manage the implementation/operationalisation of talent management initiatives
• Manage the HR information system
• Compile HR reports as required including conducting presentation where applicable
• Conduct ongoing evaluation of HR administration services (e.g. through surveys) to understand and anticipate organization needs, guide for future improvements and determine priorities.
• Ensure delivery of quality HR administration service to the organisation
• Develop and maintain HR policies, systems and procedures ensure an alignment to the HR framework and applicable legislation
• Empower and guide managers and employees on HR framework and employment legislation to ensure compliance
• Support other HR functions
• Plan, direct, supervise, and coordinate work activities of the direct reports
• Manage staff performance and development
Education, Skills and Experience
• Human Resources Degree (NQF 7) or equivalent
• +7 years’ experience in human resources
• +3 years’ experience managing HR operations/administration
• Operational knowledge of payroll systems and managing BCEA requirements
• A proven track record of managing HRIS and implementing HR administration processes/systems
Administration Officer: HR
Job Title
Administration Officer: HR
Organizational Unit
Financial Intelligence Centre -> Corporate Services -> Human Resources
Job Type
Permanent
Education
National Diploma / Higher Diploma or equivalent
Career Level
Semi-skilled
Location
Pretoria – Centurion, GP 0157 ZA (Primary)
Travel
No Travel Required
Desired Race
Not Applicable
Desired Gender
Not Applicable
Closing Date
23/8/2024
Job Description
The purpose of the job is to provide wide range administrative support to the HR business unit and secretarial support to the Head: HR
KEY PERFORMANCE AREAS
Human Resources
• Resolve standard queries within HR policies, procedures, practices and legislation under supervision
• Prepare and process employment documents
• Quality check HR documents
• Assist with special projects as assigned
• Provide administrative support on all human resources processes
• Create and maintain personnel files and records on HR systems in accordance with legal requirements as well as FIC policies and procedures (manual and electronic)
• Conduct appropriate audits to ensure data integrity as directed
General Office Support
• Schedule, attend meetings, prepare meeting packs, and take minutes
• Consolidate, prepare and produce reports as required (e.g. Monthly)
• Maintain a filing system and the document tracking system (for confidential information) (manual and electronic)
• Draft, type letters and documents, scanning, photocopying, and binding of documents
• Perform all administrative functions relating to Finance and SCM (claims for travel, payment requisitions, telephone, and cell phone usage) in line with finance and supply chain policies and procedures
• Assist new employees with access cards, parking, computers, stationery, and any other arrangements as necessary
• Coordinate business unit staff matters pertaining to HR and Finance e.g. probationary reports, performance agreements etc.
• Maintain a schedule of internal and external meetings of the business unit.
• Resolve queries and matters with a lot of inter-dependencies.
• Communicate with internal / external stakeholders.
• Maintain and manage the assets and resources of the business unit.
• Execute all functions timeously and ensure set deadlines are met.
• Liaising with suppliers and maintaining excellent professional relationships externally.
• Ensure that all office equipment is always in working order
• Maintain internal databases, e.g., authorised officer database.
Manager Support
• Filing and diary management for the Head of HR
• Screen telephone calls and take messages for the Head of HR
• Assist with proof reading and quality control of documents
• Facilitate and consolidate the preparation of monthly report, submissions, and correspondences on behalf of Head: HR
• General administrative support for the Head of HR
• Perform any other duties as required.
EDUCATION, SKILLS AND EXPERIENCE
• Diploma in HR or related
• Minimum 2 years relevant experience in administration within an HR environment.
• Strong sense of confidentiality
• Proven MS Office skills (advance level)
• Proven administrative ability.
Coordinator: Law Enforcement Support
Job Title
Coordinator: Law Enforcement Support
Organizational Unit
Financial Intelligence Centre -> Monitoring and Analysis
Job Type
Permanent
Education
Bachelors Degree or equivalent
Career Level
skilled and academically qualified
Location
Pretoria – Centurion, GP 0157 ZA (Primary)
Travel
0 – 10%
Desired Race
African
Desired Gender
Female
Closing Date
23/8/2024
Job Description
FIC is an equal opportunity employer. Preference will be given to suitably qualified AFRICAN FEMALE applicants in line with our Employment Targets and our commitment to diversifying our workforce.
To coordinate the activities of multi-disciplinary analytical team(s) to gather, organise, analyse, understand, interpret and visually represent relevant data and financial intelligence about targets of interest and their operational environments in support of the Financial Intelligence Centre’s mandate.
KEY PERFORMANCE AREAS
- Coordinate and assist with the preparation of complex financial intelligence products on a variety of issues spanning the scope of FICs analytical requirements.
- Serve as technical reference to team members and assist in the identification of financial intelligence requirements and the execution of the information gathering process.
- Serve as technical reference to team members and offer solutions to complex investigative assistance challenges.
- Exercise judgment based on previous experience to solve highly complex problems.
- Mentor and guide and review the work of team and other members of the FIC.
- Work in conjunction with other divisions within the FIC or other government departments / agencies to ensure access to and sharing of appropriate information. Interaction will require the ability to gain cooperation and persuasion of others based on experience and applied skills.
- Work with senior members of other government departments / agencies in support of law enforcement efforts and the production of complex, complete and accurate reports / assessments.
- Conduct presentations of technical information concerning specific analytical issues to informed audiences including the law enforcement environment.
- Assist in legal proceedings, including testifying in a court of law as an expert witness and prepare forensic reports and visual aids to demonstrate findings, when required.
- Represent the organisation at designated working groups, meetings, conferences, and seminars and to contribute towards informed decision making.
- Advise management of financial intelligence issues and challenges when appropriate and offer solutions where required.
- Provide guidance and support in information management including classification, handling and storage.
- Write research plans and assist where needed with the execution thereof.
- Report on the utilisation of the FICs financial intelligence products.
- Compile and write reports and required.
- Develop required operational processes and guides
- Perform any other duties as required
EDUCATION, SKILLS AND EXPERIENCE
- Relevant University Bachelor’s Degree
- Postgraduate will be an added advantage
- 10 years working experience working experience in the following industries are relevant:
Intelligence
Policing
Law enforcement
Law
Accountancy
- Experienced in coordinating or leading complex investigations and teams.
- Anti-money laundering training or practical experience in the field of combating the proceeds of crime is a prerequisite.
- Working knowledge of the criminal justice, security and financial regulatory framework.
- Sound knowledge and experience using the Microsoft office suite and Excel is a prerequisite.
- Working knowledge of data analysis applications, tools, and systems.
- Applied working knowledge of the Constitution, Criminal Procedure Act, the National Strategic Intelligence Act and the intelligence cycle, the POCA and FIC Act as well as South African laws of evidence.
- Display and apply sound knowledge and experience of working with SA’s criminal justice and security cluster value chain.
- A basic understanding of SA’s financial regulatory framework to contextualise output.
All the best with your applications.
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