IEC Vacancies

SENIOR ACCOUNTANT: FINANCE AND FACILITIES MANAGEMENT

Closing Date:
2024/09/13

Reference Number:
FS/2024/46180

Job Title:
SENIOR ACCOUNTANT: FINANCE AND FACILITIES MANAGEMENT

Division:
Finance

Business Unit:
Corporate Services

Job Type:
Permanent

Location:
Provincial Office

Province:
Free State

Applications are invited from suitably qualified and experienced applicants to the following vacant post in the administration of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution. The Electoral Commission is an equal opportunity affirmative action employer and committed to equity in its employment practices. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan. It is therefore the Electoral Commission’s intention to appoint individuals with the aim of meeting its equity objectives. Preference will be given to relevant designated groups as per the Employment Equity Plan of the Electoral Commission. Disabled persons are encouraged to apply.

FREE STATE PROVINCIAL office

(Inclusive remuneration package of R629,256.00annum)

The purpose of this position is to implement management decisions to achieve objectives established by management regarding finance and facilities management in the province. This position reports to the Assistant Manager: Finance and Facilities management.

Provincial Accounts Payable (Creditors) and Payments: Manage receipt and validation of payment requests in the province; verify and authorise expenditure allocations in compliance with policies; receive and validate pre-payment report, check entries, authorise payments in line with delegations; check creditors run by matching creditor invoices to payment vouchers; authorise payment vouchers /incidental payments; ensure that payment dates on payment voucher match;audit daily payments and requisitions and invoices.

Provincial Asset Monitoring and Reporting: Prepare monthly, quarterly, and other reports that measure the implementation progress and deadlines against that of the asset management plan in the province; provide regular reports to the management; report on the service performance of capital assets, as well as financial aspects extracted from the asset register, and submit data into the ERP system or to Financial Management at national office for authorisation and for inclusion in the formal monthly, quarterly, and annual reports.

Provincial Compliance Verification: Perform regular compliance verification on purchase orders, contracts, payroll and reimbursements entries, and all payments in the province; institute methods and processes to prevent all provincial employees from acting unethically or illegally with financial matters; ensure that Finance staff in the province receive necessary compliance training to effectively perform their duties within regulatory framework; communicate all financial ethical guidelines to every employee, and ensure that they are being strictly followed; investigate bottlenecks or hindrances arising from compliance-related implementation, and provide resolutions to the issues; initiate investigations into any violation of compliance rules, and advise the Provincial Manager of any further action to take in that regard.

Provincial Acquisition Management: Facilitate invitation of quotations (RFQs) and open bids in the province, based on applicable database of suppliers, for the purchase of goods and services; including compulsory briefing and site inspections; facilitate the evaluation and adjudication of quotations and open bids; facilitate conclusion of contracts / service level agreements with bidders;compile consolidated bid statistics for Financial Management.

Provincial Purchasing Management: Maintain, where delegated, entity and individual statuses on the system; process specifications, and support acquisition management with the selection of vendors for RFQs, based on a prescribed system; process requisitions into purchase orders; commit orders for payment on the payment system.

Provincial Contract Management: Manage provincial contracts / service level agreements with bidders in relation to-progress with assigned projects; completion of projects; extension of project durations; cession of contracts; termination of contracts; non-compliance and non-performance.

Travel and Office Services: Operational management of the assigned vehicles; manage receipt of inwards goods (i.e. non-procurement deliveries), mail, and courier service; implement and provide travel and accommodation booking service for the provincial electoral office.

Provincial Facilities Management: implement responsibilities regarding strategy, staff management, key stakeholder and business relationships, financial and project management, on facilities; facilitate major and minor building projects (i.e. repairs, maintenance, refurbishments, heating, air conditioning, etc.), including contracts so that projects are delivered within budget and timeframe; facilitate all buildings’ compliance requirements are met and are up to date, including environmental, health and security standards; implement access to provincial electoral offices’ facilities, including management of security, and parking, at all facilities and temporary facilities (e.g. ROCs); supervise cleaning contracts for all sites / facilities of the provincial electoral office; implement office and facility relocations, including co-ordinating exchange and signing of lease agreements; implement Business Recovery and Continuity Plans for all facilities in the province.

Human Resources Management: Ensure employees follow policies and procedures; Inform employees, about new policies and programmes from management; provide clarity and support to employees with regard to new policies, programmes, and actions; regularly review needs of employees, ensure employees are oriented to the Electoral Commission, its policies, facilities; provide ongoing feedback about employees’ performance; attend to both line function and supervisory responsibilities; Ensure a workplace culture that promote ethical practices, compliance to Code of Conduct and integrity;

Basic requirements: Matric/N3, an appropriate three year tertiary qualification (diploma or degree) with a minimum of 4 years relevant post qualification experience in the financial environment; knowledge of the Electoral Commission and election related matters; knowledge and understanding of the Public Financial Management Act (PFMA), Treasury Regulations and other relevant legislation; knowledge of accounting principles, SAP systems and budget processes; good verbal and written communication skills; excellent financial administration and accounting skills; knowledge and understanding of the Public Financial Management Act (PFMA), Treasury Regulations and other relevant legislation; good computer literacy and excel skills; good interpersonal skills and a high level of ethical conduct; willingness to travel extensively and a valid driver’s license is compulsory.
Please note

Applicants for the above position/s should not have a high party political profile.
All successful permanent candidates will be required to enter into performance contracts.
Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
Failure to submit the requested documents will result in the application not being considered.
Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
A probation period of twelve months will be applicable to permanent employees.
The Electoral Commission will only correspond with short-listed candidates.
The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

ASSISTANT MANAGER: HUMAN RESOURCES ADMINISTRATION

Closing Date:
2024/09/10

Reference Number:
KZN/2024/46179

Job Title:
ASSISTANT MANAGER: HUMAN RESOURCES ADMINISTRATION

Division:
Provincial

Business Unit:
Administration

Job Type:
Permanent

Location:
Provincial Office

Province:
KwaZulu-Natal

EXTERNAL ADVERTISING

ASSISTANT MANAGER: human resources administration
KWAZULU-NATAL Provincial office
(Inclusive remuneration package of R729, 927.00 per annum)

The purpose of the position is to provide human resources generalist services to the province and ensure compliance with the Electoral Commission’s HR Policies and Procedure. This position report to the Deputy Manager: Corporate Services.

Key performance areas:

Human Resources Administration: Perform administrative tasks to manage human resource records by maintaining an effective filing and retrieval system; manage and report on conditions of service for employees including leave, service benefits, etc; manage Employee Wellness Program (EWP) activities as well as the implementation of occupational health and safety legislation and programmes in the province.

Recruitment and Selection: Manage and report on the recruitment and selection process including appointments and terminations; manage and coordinate advertising, shortlisting and interviews; ensure adherence to EE targets and compliance with all relevant legislation; report on regional HR deliverables; manage risk assessments and report on appointment of Municipal Electoral Officers (MEOs).

Labour Relations: Manage the facilitation of and advise on employee relations matters such as grievances and disciplinary processes; institute preliminary and full investigations; manage/escalate appeals against findings of, and sanctions imposed by disciplinary hearings; manage the processes of disputes resolution including representing, or arranging representation, at the CCMA (conciliations and/or arbitrations); communicate resolutions and decisions of the bargaining forum to employees in the province in order to carry out administrative and team leadership tasks to ensure the provision of sound employee relations and people management.

Employment Equity: Ensure compliance with the Employment Equity Plan of the Electoral Commission and adherence to the Employment Equity targets.

Policy Development: Ensure compliance with the policies of the Electoral Commission and facilitate the development of policies as per the need identified.

Compensation Administration: Manage compensation and conditions of service of employee benefits e.g. pension, medical aid allowances etc; Provide guidance and advice to staff on pay decisions, as well as salary structuring; manage the administration of compensation.

Provincial Employee Training: Manage provincial staff development; facilitate training sessions for provincial staff whenever there are changes in electoral procedures and technology; assess provincial training needs, and facilitate their incorporation into the Workshops Skills Plan of the Electoral Commission; ensure that employees are diversely skilled and able to respond to evolving demands of the province’s electoral environment.

Election Staff: Manage and report on training of temporary staff appointed for specific electoral events, such as elections, by-elections, and voter registration in the province; manage training of master trainers and elections staff in the province.

Facilitate and implement HR Projects: Coordinate and report on workshops on the performance management process; conduct quality assurance checks and prepare reports on performance contracts and evaluations; facilitate change management process through implementation of HR Projects.

Risk Management: Manage and provide relevant reports on risk findings in the human resource administration environment.

Financial Management: Prepare and plan budget projects and submit formal reports on deliverables; assign and monitor budgets to regional offices.

People Management: management and training and development of subordinates in office; manage performance of subordinates and implement corrective measure where required; Effectively respond to and resolve staff queries.

Basic Requirements: The successful candidate will require a Matric/N3 plus a related Bachelors’ Degree or three year National Diploma (in Human Resources Management; Industrial Psychology or related field), with 6 years relevant working experience within an HR environment public or private sector of which 4 years must be in a position with supervisory responsibility; knowledge and understanding of relevant policy and legislation; knowledge of team leadership; knowledge of performance management and human resources principles and regulations; good governance; strong advisory and coaching skills; strong administration and coordination skills; excellent communication, interpersonal, people and organization skills; good facilitation and presentation skills; knowledge of Labour Relations Act, Basic Conditions of Employment Act and PFMA; understanding of Electoral Commission’s delegation of powers; knowledge of the SAP System; organisational & change management skills; good project management and financial skills; change and good governance leadership skills; good stakeholder relation skills; willingness to travel extensively and a valid driver’s license is compulsory.

Applicants for the above position must be a South African citizen, with no prominent political profile or holding political office in the last 5 years. Application submissions must in all cases be accompanied by an updated comprehensive curriculum vitae (CV), as well as certified copies of all qualifications and identity document. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to attach and to submit the requested documents will result in the application not being considered. Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission is a member of the Government Employees Pension fund (GEPF).

The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery. The Electoral Commission may furthermore amend the requirements and functions of its positions from time to time as may be necessary.

No applications will be considered after the closing date

Please note

Applicants for the above position/s should not have a high party political profile.
All successful permanent candidates will be required to enter into performance contracts.
Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
Failure to submit the requested documents will result in the application not being considered.
Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
A probation period of twelve months will be applicable to permanent employees.
The Electoral Commission will only correspond with short-listed candidates.
The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

INTERN: OUTREACH & COMMUNICATIONS

Closing Date:
2024/09/10

Reference Number:
EC/2024/46171

Job Title:
INTERN: OUTREACH & COMMUNICATIONS

Division:
Outreach

Business Unit:
Outreach

Job Type:
Internship

Location:
Provincial Office

Province:
Eastern Cape

Applications are invited from suitably qualified candidates for appointment to the Internship programme of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution of the Republic of South Africa. The Electoral Commission is committed to promoting equity, especially for people with disabilities are encouraged to apply. The applicant must not have worked in the field of their specific study or been an Intern before.

OUTREACH AND COMMUNICATIONS

EASTERN CAPE PROVINCIAL OFFICE

Twenty-Four Months (24) Fixed Term Contract at R9,850.13 per month

IEC provincial office: East London

The Intern: Communications and Research will assist in the development and implementation of a Communications Strategy and Plan for the province, assist and conduct research, and be involved in stakeholder management process of the organisation. The Intern will report to the Assistant Manager: Outreach.

Key performance areas: A 24-month internship programme designed to provide qualified graduates with a unique opportunity to gain valuable skills in a supportive environment, learning on-the-job and work experience.

Exposure and training will be provided in the following areas where assistance is required:

· Conceptualisation and development of the provincial Communication strategy and plans aimed at increasing participation in election processes.

· Promoting democracy education and understanding, as well as advocating and enhancing the brand of the Electoral Commission

· Development of appropriate methodologies, approaches and media, with emphasis to reach youth across the province.

· Co-coordinating communication plans, that is, both internal and external;

· Maintain liaison with all major communications stakeholders including the print and electronic media.

· Development of the publicity plans of the province, promoting the internal publication tools and monitoring progress in the communications area.

· Assist with Outreach related activities.

· Undertake research in electoral processes, situational conditions across the municipalities in the province, socio economic conditions that impact on constitutional democracy in general and electoral processes in particular.

· Research and analysis of organisational data as it relates to various aspects of internal operations in past elections.

· As part of the provincial team, assist with other initiatives in the province, including Electoral Operations and Civic & Democracy Education.

Assist with the following general administrative duties:

· Draft written proposals, record Minutes, write reports, handle routine enquiries and compile, distribute documents/packages to various stakeholders, and such tasks as is required by supervisor.

· Prepare and where required, assist with creating presentations.

· Keep and maintain the filing system for the office,

· Keep and maintain incoming and outgoing correspondence of the component and coordinate meetings.

· Assist with selected duties so as to obtain exposure to Corporate Services and Electoral Operations, etc.

Basic requirements: Applicants must be in possession of a Matric/ N3 equivalent and a recognised 3-year tertiary Bachelor’s Degree or three- year National Diploma from an accredited tertiary institution in one of these fields:

· Political Science.

· Media.

· Communication studies.

A post-graduate qualification will be an added advantage.

The ideal candidate must have the following attributes:

· Ability to work well independently and as part of a team under supervision;

· Good time management;

· Proactive and confident in engaging with other role-players;

· Dedication to the tasks at hand and willingness to work long hours; including weekends, when needed;

· Service driven;

· Good interpersonal skills;

· Good communication skills (verbal and written) and interpersonal skills;

· Computer literate with MS Office;

· Must be prepared to travel extensively;

_________________________________________________________________

Applications must be accompanied by a comprehensive curriculum vitae as well as certified copies of all qualifications and identity document (certification of documents must not be older than 3 months). Failure to attach the required documents will result in the application not being considered.

The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time determined by the Electoral Commission. The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

NB! Applicants must be 35 years of age or below and must not have been an intern or worked in their field of study before to qualify for this programme. Applicants will be subjected to a risk assessment prior they could be appointed.

Closing date for all applications: 10 September 2024. Please take note that no applications received after the advertised closing date will be considered. “Applicants who have not been contacted by 31 October 2024 must consider their applications as not being successful”.
Please note

Applicants for the above position/s should not have a high party political profile.
All successful permanent candidates will be required to enter into performance contracts.
Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
Failure to submit the requested documents will result in the application not being considered.
Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
A probation period of twelve months will be applicable to permanent employees.
The Electoral Commission will only correspond with short-listed candidates.
The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

INTERN: HR & TRAINING

Closing Date:
2024/09/10

Reference Number:
EC/2024/46170

Job Title:
INTERN: HR & TRAINING

Division:
Human Resources

Business Unit:
Corporate Services

Job Type:
Internship

Location:
Provincial Office

Province:
Eastern Cape

Applications are invited from suitably qualified candidates for appointment to the Internship programme of the Electoral Commission, a state institution established in terms of Chapter 9 of the Constitution of the Republic of South Africa. The Electoral Commission is committed to promoting equity, especially for people with disabilities, hence they are encouraged to apply. The applicant must not have worked in the field of their specific study or been an Intern before.

HUMAN RESOURCES AND TRAINING

EASTERN CAPE PROVINCIAL OFFICE

Twenty-Four Months (24) Fixed Term Contract at R9,850.13 per month

IEC provincial office: East London

The Intern: Human Resources and Training will contribute towards the efficient administration and co-ordination of human resources and training related projects in the Organization. The Intern reports to the Assistant Manager: Human Resources and Training.

Key performance areas: A 24-month internship programme designed to provide qualified graduates with a unique opportunity to gain valuable skills in a supportive environment, learning on-the-job and work experience.

Exposure and training will be provided in the following areas where assistance is required:

· Assist in the implementation of human resources generalist practices and administrative duties.

· Employee Relations, Employee Wellness, Skills Development, Performance Management.

· Recruitment and Selection (advertisements, appointments, transfer, verification of qualifications, secretarial functions at interviews, absorptions, probationary periods, etc).

· Implement conditions of services (Leave, injury on duty, long service recognition, relocation, etc).

· Assist in developing training plans, collation of training reports and submission of training reports.

Assist with the following general administrative duties:

· Draft written proposals, record minutes, write reports, handle routine enquiries and general administrative tasks, compile, distribute documents/packages to various stakeholders, and such tasks as is required by supervisor.

· Prepare and where required, assist with creating presentations.

· Keep and maintain the filing system for the office.

· Keep and maintain incoming and outgoing correspondence of the component and coordinate meetings.

· Assist with selected duties so as to obtain exposure to Corporate Services and Electoral Operations, etc.

· Human Resource Management

· Training and Development

· Organisational Development

A post-graduate qualification will be an added advantage.

The ideal candidate must have the following attributes:

· Ability to work well independently and as part of a team under supervision;

· Good time management;

· Proactive and confident in engaging with other role-players;

· Dedication to the tasks at hand and willingness to work long hours; including weekends, when needed;

· Service driven;

· Good interpersonal skills;

· Good communication skills (verbal and written) and interpersonal skills;

· Computer literate with MS Office;

· Must be prepared to travel extensively;

___________________________________________________________________

Applications must be accompanied by a comprehensive curriculum vitae as well as certified copies of all qualifications and identity document (certification of documents must not be older than 3 months). Failure to attach the required documents will result in the application not being considered.

Applicants for the above position/s should not have a high party political profile.
All successful permanent candidates will be required to enter into performance contracts.
Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
Failure to submit the requested documents will result in the application not being considered.
Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
A probation period of twelve months will be applicable to permanent employees.
The Electoral Commission will only correspond with short-listed candidates.
The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

LOCAL ELECTORAL PROJECT OFFICER – MATLOSANA

Closing Date:
2024/09/06

Reference Number:
NW403/2024/46175

Job Title:
LOCAL ELECTORAL PROJECT OFFICER – MATLOSANA NW403

Division:
Electoral Matters

Business Unit:
Electoral Matters

Job Type:
Permanent

Location:
Municipal Office

Province:
North West

Municipality:
NW403 – Matlosana

he Electoral Commission is an equal opportunity affirmative action employer and committed to equity in its employment practices. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan.

An inclusive remuneration package of R525, 399.00 per annum)

The purpose of the position is to implement projects, tasks and activities of the local/municipal electoral office in accordance with the prescribed IEC guidelines and budgets of the regional office. This position reports to the Regional Assistant Manager.

Local Project Administration: Develop, implement and monitor in collaboration with the Regional Assistant Manager, annual tasks and standardized activity framework and controls that support the regional office’s implementation plans in attaining set targets and objectives . Ensure a workplace culture that promote ethical practices, compliance to Code of Conduct, and integrity. Develop, communicate and implement effective performance work plans to achieve set performance targets and goals. Supervision of expansion and election staff to meet output targets during heightened activity. Provide accurate and complete reports timeously on projects, tasks and activities. Manage relationships with stakeholders at local level. Deal with correspondence relating to projects. Take minutes of meetings and attend meetings, workshops and training sessions.

Local Corporate Support Services: Assist in recruitment and training of electoral staff on local level. Make logistical arrangements in support of electoral staff training. Conduct training on local level. Identify and receive facilities management services and support for the office (security, leasing, cleaning, transport /travel, telecoms, etc.). Provide basic information relating to budget processes. Obtain and raise quotes for procurement on local level via SAP. Inform successful vendors and supply them with orders. Receive goods procured and respond to financial queries.

Local Electoral Operations: Implementation and coordination of delimitation of voting stations. Conduct voting stations survey and identify potential voting stations sites. Conduct registration of voters. Coordination of by–elections and related activities. Coordination and arrangement of local PLC meetings, taking and uploading of minutes on the relevant system . Coordination of storage facility, logistics, infrastructure and related tasks in support of electoral events. Conduct civic and voter education, training and outreach activities, as well as other election related duties. Coordinate activities to conduct national, provincial, and local government elections, vote counting and processing of results. Coordinate activities for political party liaison, administration of candidate nomination, and replacements for proportional representation (PR) lists.

Local Outreach Services: Coordination and support of local civic and democracy education projects, tasks and activities. Facilitate conflict management services and solutions for effective stakeholder engagement.

General office administration: Answer telephones. Respond to queries of the public. File documentation. Type correspondence, reports and minutes . Arrange meetings and workshops . Make copies , Fax , Date capturing on the relevant IEC systems . Arrange for courier of documents.

Basic Requirements: The successful candidate must be in possession of a Bachelors’ Degree or three year National Diploma with at least 2 years relevant working experience . Knowledge and understanding of Labour Relations Act, relevant policy and legislation. Knowledge of supply chain management legislation and regulations. Good governance skills. knowledge of operational protocols. Excellent office and general administration skills. Good verbal and written communication skills. Good financial, stakeholder, analysis, planning and organizing skills . Good computer literacy. People management and interpersonal skills. Results and Quality Focus. Project management experience will be advantageous. A valid driver’s license and must be prepared to travel extensively in the relevant municipality.

_____________________________________________________________________________

Applicants for the above position should not have a high party political profile. Applications must be accompanied by a recent, updated comprehensive curriculum vitae as well as certified copies of all qualification documents and identity documents. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit the requested documents will result in the application not being considered. Please note that the curriculum vitae, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subjected to a probation period of not less than 12 months, successful applications will be required to enter into a performance contract.

The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, it may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
Please note

Applicants for the above position/s should not have a high party political profile.
All successful permanent candidates will be required to enter into performance contracts.
Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
Failure to submit the requested documents will result in the application not being considered.
Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
A probation period of twelve months will be applicable to permanent employees.
The Electoral Commission will only correspond with short-listed candidates.
The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

LOCAL ELECTORAL PROJECT OFFICER – GREATER TAUNG

Closing Date:
2024/09/06

Reference Number:
NW394/2024/46174

Job Title:
LOCAL ELECTORAL PROJECT OFFICER – GREATER TAUNG NW394

Division:
Electoral Matters

Business Unit:
Electoral Matters

Job Type:
Permanent

Location:
Municipal Office

Province:
North West

Municipality:
NW394 – Greater Taung

The Electoral Commission is an equal opportunity affirmative action employer and committed to equity in its employment practices. It is the Electoral Commission’s intention to promote equity through meeting its numerical targets as contained in its approved Employment Equity Plan.

An inclusive remuneration package of R525, 399.00 per annum)

_____________________________________________________________________________

The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, it may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
Please note

Applicants for the above position/s should not have a high party political profile.
All successful permanent candidates will be required to enter into performance contracts.
Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
Failure to submit the requested documents will result in the application not being considered.
Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
A probation period of twelve months will be applicable to permanent employees.
The Electoral Commission will only correspond with short-listed candidates.
The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

RAC

Closing Date:
2024/09/05

Reference Number:
FS162/2024/46167

Job Title:
RAC

Division:
Corporate Services

Business Unit:
Corporate Services

Job Type:
Permanent

Location:
Municipal Office

Province:
Free State

Municipality:
FS162 – Kopanong

REGIONAL ADMINISTRATIVE CLERK (RAC)

LEVEL OF SENIOR ADMINISTRATIVE CLERK

FREE STATE PROVINCE – XHARIEP REGIONAL

(An inclusive remuneration package of R 338,250.00 per annum)

The purpose of the position is to perform specialised clerical duties in support of the electoral operations, outreach, and corporate support services for Regional office. This position reports to the Regional Assistant Manager

Duties: Regional Human Resource Administration; Support efficient human resource administration services for the Regional office by development and maintenance of an effective filing system; render assistance with recruitment of employees in the Region; facilitate appointment of Municipal Electoral Officers (MEO; maintain a leave register; keep and maintain personal records and the attendance register; record, organise, store, capture and retrieve correspondence and data (line function); update registers and statistics; handle routine enquiries; make photocopies and receive or send facsimiles; distribute documents/packages to various stakeholders as required; type basic letters and/or other correspondence when required; keep and maintain the incoming and outgoing register of the component; coordinate logistics of meetings.

Regional Financial Administration : Ensure creditors are paid timeously by liaising with internal and external stakeholders in relation to procurement of goods and services; obtain quotations and follow up on submission of invoices; complete procurement forms for the purchasing of standard office goods; stock control of office stationery and other assets; keep and maintain the asset register of the Region; coordinate submission of assets; submit quarterly reports; capture and update expenditure in the Metro; check correctness of subsistence and travel claims of employees and submit to Regional Supervisor for approval; handle telephone, rental accounts and petty cash for the component; submit regular reports.

Regional travel and office services : Coordinate travel and accommodation; manage pool vehicle administration; coordinate mail and courier services for the Region; provide reception and office administration services

Regional facilities management : facilitate minor building maintenance work, including cleaning contracts

Basic Requirements: The successful candidate must be in possession of a Grade 12/ matric plus three years relevant working experience; knowledge and understanding of the legislative framework of the Electoral Commission and election related matter will be advantageous; knowledge of clerical duties, practices as well as the ability to capture data; knowledge of working procedures in terms of the working environment; compute and collecting statistics; office administration skills; minute taking; consolidation of reports; good verbal and written communication skills; good organizing skills and computer literacy; the successful candidate must have a valid driver’s license and must be prepared to travel extensively in the relevant district. ____________________________________________________________________________

Applicants must be a South African citizen, who has not had a prominent political profile in the last 5 years. Applications must in all cases be accompanied by an updated comprehensive curriculum vitae (CV) as well as certified copies of all qualification documents and identity document. Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to attach and to submit the requested documents will result in the application not being considered. Please note that the CV, all qualifications and references are subject to verification and appointments will only be made upon successful verification thereof. All appointments are subject to a probation period of not less than 12 months and successful applicants will be required to enter into a performance contract. The Electoral Commission will only correspond with short-listed candidates and interviews will be conducted on a date and time specified by the interview panel. The Electoral Commission is under no obligation to fill the position after advertising it and reserves the right not to make any appointment in the above post. Although advertised, a position may be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.
Please note

Applicants for the above position/s should not have a high party political profile.
All successful permanent candidates will be required to enter into performance contracts.
Should applicants be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
All applications must include:
- updated comprehensive curriculum vitae;
- a copy of all qualification documents;
- a copy of identity document; and
- a copy of driver’s license (if required).
Failure to submit the requested documents will result in the application not being considered.
Please note that recommended candidates will undergo risk assessments, including inter alia the verification of curricula vitae, all qualifications, criminal and credit assessments and appointments will only be made upon positive verification thereof.
A probation period of twelve months will be applicable to permanent employees.
The Electoral Commission will only correspond with short-listed candidates.
The Electoral Commission is under no obligation to fill the position/s and reserves the right not to make any appointment in the above post/s. Although advertised, positions may thus either be withdrawn, re-advertised or filled by way of transfer or deployment, should it be considered in the interest of service delivery.

Click here to apply

All the best with your applications.

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SENIOR ACCOUNTANT: FINANCE AND FACILITIES MANAGEMENT

ASSISTANT MANAGER: HUMAN RESOURCES ADMINISTRATION

INTERN: OUTREACH & COMMUNICATIONS

Assist with the following general administrative duties:

· Draft written proposals, record Minutes, write reports, handle routine enquiries and compile, distribute documents/packages to various stakeholders, and such tasks as is required by supervisor.

· Prepare and where required, assist with creating presentations.

· Keep and maintain the filing system for the office,

· Keep and maintain incoming and outgoing correspondence of the component and coordinate meetings.

· Assist with selected duties so as to obtain exposure to Corporate Services and Electoral Operations, etc.

Applications must be accompanied by a comprehensive curriculum vitae as well as certified copies of all qualifications and identity document (certification of documents must not be older than 3 months). Failure to attach the required documents will result in the application not being considered.

INTERN: HR & TRAINING

Assist with the following general administrative duties:

LOCAL ELECTORAL PROJECT OFFICER – MATLOSANA

LOCAL ELECTORAL PROJECT OFFICER – GREATER TAUNG

RAC

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