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ILO is Recruiting for an Administrative and Finance Assistant - AJTechnicalDr.com
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ILO is Recruiting for an Administrative and Finance Assistant

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,Application Deadline: April 9, 2025 (midnight local time)
Job ID: 12876
Department: RO-Asia and the Pacific
Organization Unit: CO-Jakarta
Location: Jakarta
Contract Type: Fixed Term
Contract Duration: 12 months (with the possibility of extension subject to good performance and funding)

Overview

The International Labour Organization (ILO) is currently seeking qualified candidates for the role of Administrative and Finance Assistant based in Jakarta. This position plays a vital role in the successful execution of the “Trade and FPRW in Indonesia: Realizing trade gains free from gender discrimination and child labour” (RealGains) project. The assistant will be employed under the technical cooperation framework and will support project activities that promote compliance with fundamental principles and rights at work in various industries in Indonesia.

Recruitment Framework

Under Article 4.2, paragraph (e) of the Staff Regulations, the procedures for filling vacancies in technical cooperation projects do not fall under Annex I of the Staff Regulations and are made through direct selection by the Director-General. To ensure a fair and well-informed recruitment process, the ILO invites interested candidates to submit their applications online by the designated deadline.

Eligibility Criteria

Eligible candidates include both internal ILO staff members and external applicants. However, it is important to note that the recruitment process for General Service positions follows specific local recruitment criteria.

The ILO values diversity among its workforce and actively encourages applications from qualified female candidates, as well as individuals with disabilities. If you require assistance completing our online application due to a disability, please contact ilojobs@ilo.org.

Position Overview

The Administrative and Finance Assistant will be engaged in a 12-month fixed-term contract with the potential for renewal based on satisfactory performance, available funding, and ongoing operational needs. Technical cooperation appointments are not expected to lead to a career in the ILO, and there is no expectation of renewal or conversion to other types of appointments.

Compensation for external candidates will generally begin at the first step of the assigned grade, in alignment with existing ILO practices.

Project Context

The RealGains project is a three-year initiative funded by Employment and Social Development Canada (ESDC) and implemented by the ILO, aimed at enhancing compliance with fundamental principles and rights at work in Indonesia’s export sectors, including garments, footwear, palm oil, and lithium battery manufacturing. The project targets persistent issues of gender discrimination and child labour, seeking to protect the rights and wellbeing of women and children as trade expands in Indonesia.

Key Outcomes Include:

  • Outcome 1: Implementation of gender equality measures ensuring safe and respectful work environments for women workers in export-oriented industries.
  • Outcome 2: Strengthening national frameworks to eliminate child labour through enhanced prevention, enforcement, and monitoring practices.
  • Outcome 3: Improved worker protection in critical export sectors with mechanisms to address fundamental principles and rights at work (FPRW) deficits and resolve labour disputes.

Moreover, the RealGains project will build upon the achievements of the preceding initiative, “Strengthening Industrial Relations in Indonesia” (SIRI), by further enhancing the capacity of trade unions to address grievances, promote gender equality, and engage in meaningful dialogue.

Reporting Line

The Administrative and Finance Assistant will report directly to the National Project Coordinator (NPC) and will work collaboratively with the Administration and Finance Units of the ILO in Jakarta and Bangkok to ensure smooth operations and effective financial management.

Description of Duties

The selected candidate will undertake the following key responsibilities:

    • Maintain accurate project financial records and monitoring systems, ensuring timely reconciliation of expenditures and payments.
    • Review financial and progress reports, verifying accuracy and completeness of documentation, and initiating correspondence to clarify any discrepancies.

    Travel and Expense Management:

      • Prepare travel request and claim forms for project team members, ensuring accurate entry of claims in the financial system.

      Budget Preparation:

        • Assist in estimating cost projections and compiling budget requirements, as well as preparing project budgets, revisions, and re-phasing needs.

        Procurement Oversight:

          • Understand and adhere rigorously to the ILO’s procurement guidelines and financial rules.
          • Manage procurement processes for project supplies and equipment, ensuring appropriate inventory records and documentation are maintained.

          Contract Management:

            • Prepare Purchase Orders, Service Contracts, and collaborator contracts for administrative approval and documentation.

            Administrative Support for Project Activities:

              • Provide logistical and administrative support for capacity building, meetings, seminars, workshops, and events. Ensure proper documentation of expenditures for these activities.

              Engagement with External Stakeholders:

                • Liaise with government ministries and other constituents to facilitate project activities including meetings, seminars, workshops, and campaigns.

                Documentation and Record-Keeping:

                  • Prepare routine correspondence and maintain comprehensive administrative files and official records, including a directory of contacts and partners.

                  General Administrative Duties:

                    • Perform additional tasks as assigned to support the project’s administrative and financial needs.

                    Required Qualifications

                    Education:

                    • Completion of secondary school education is mandatory. Formal training in accounting or finance and administration is advantageous.

                    Experience:

                    • A minimum of five years of progressively responsible experience in project finance and administration, preferably within a United Nations context or with an international organization.
                    • Familiarity with ILO financial, administrative rules, regulations, and procedures is highly desirable.

                    Language Proficiency:

                    • Excellent command of Bahasa Indonesia and good command of English are required.

                    Competencies

                    • Financial and Administrative Knowledge: Understanding of financial and administrative rules, procedures, and guidelines within an international context.
                    • Analytical Skills: Ability to analyze financial data, make sound judgments, and produce clerical accounting reports and statements.
                    • Attention to Detail: Demonstrated responsible behavior and meticulous attention to detail in all tasks.
                    • Confidentiality: Ability to handle confidential information discreetly and professionally.
                    • Technology Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with accounting software and systems.
                    • Interpersonal Skills: Ability to communicate effectively, build relationships, and interact tactfully with a wide range of stakeholders.

                    Recruitment Process

                    All interested candidates must complete an online application form. To apply, please visit the ILO Jobs website, where you will find detailed instructions for the application procedures.

                    Conclusion

                    This is an exciting opportunity to join the ILO’s team in Jakarta as an Administrative and Finance Assistant. You will play an integral role in supporting critical initiatives aimed at improving labor rights and gender equality in Indonesia. If you have the requisite skills and experience, we encourage you to apply by April 9, 2025, and become part of an organization committed to promoting social justice and decent work for all.

                    Also Read

                    The post ILO is Recruiting for an Administrative and Finance Assistant appeared first on Scholarly Africa.

                    ,

                    Application Deadline: April 9, 2025 (midnight local time)Job ID: 12876Department: RO-Asia and the PacificOrganization Unit: CO-JakartaLocation: JakartaContract Type: Fixed TermContract Duration: 12 months (with the possibility of extension subject to good performance and funding) Overview The International Labour Organization (ILO) is currently seeking qualified candidates for the role of Administrative and Finance Assistant based in …

                    The post ILO is Recruiting for an Administrative and Finance Assistant appeared first on Scholarly Africa.

                    ,ScholarlyAfrica.com is an online platform dedicated to connecting job seekers with international and global career opportunities, particularly focusing on roles within esteemed organizations such as the United Nations and various other international entities. The platform serves as a comprehensive resource for individuals aspiring to advance their careers in the global job market. In addition to job listings, ScholarlyAfrica.com offers valuable career tips, insights, and resources to help candidates enhance their applications, prepare for interviews, and navigate the complexities of international employment. By fostering a community of diverse professionals, the platform aims to empower users to seize opportunities and build impactful careers across borders.

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