IMO is Hiring: Administrative Assistant (Salary:£2,689 Per Month)

,In the dynamic environment of the International Maritime Organization (IMO), administrative support plays a crucial role in ensuring smooth operations across various departments. Currently, IMO is advertising a temporary roster position for an Administrative Assistant, a role designed to bolster the organization’s operational efficiency through dedicated administrative and coordination support.

Position Details and Application Timeline

This is a cross-divisional, temporary position categorized under the STA 25-01 roster. The vacancy was announced on January 24, 2025, with applications open until December 31, 2025. Notably, this role is a roster temporary position, meaning it offers a limited-term contract, typically up to one year, with the possibility of renewal based on funding, performance, and operational needs. IMO offers flexible working arrangements, including hybrid work models, which allow employees to balance onsite and remote work. However, candidates should be aware that there is no guarantee or expectation of contract conversion beyond the initial period.

Eligibility and Salary

The position is exclusively open to candidates with the right to work in the UK. Applicants are advised to verify their eligibility before applying. The monthly net salary for this role is set at £2,689, which is tax-free in the UK, offering a competitive package for a temporary support role.

Purpose and Main Responsibilities

The core purpose of the Administrative Assistant role is to provide comprehensive operational and administrative support across various functional areas within IMO. This includes managing day-to-day tasks that facilitate the organization’s smooth functioning.

Key responsibilities encompass:

• Coordinating operational and contractual matters, tracking progress, and ensuring timely implementation.
• Preparing, updating, and proofreading meeting documents, correspondence, reports, and presentations.
• Supporting working groups during meetings, both in-person and virtual, ensuring logistical arrangements are handled efficiently.
• Managing communication with participants, disseminating information, and liaising with focal points and subcontractors.
• Monitoring and assisting with budget execution, procurement processes, and producing statistical reports using Excel.
• Organizing travel logistics, including visa arrangements and accommodations.
• Managing databases, maintaining electronic filing systems on SharePoint, and updating web pages.
• Keeping the line manager informed about upcoming commitments and appointments.
• Covering for other administrative team members as needed to ensure continuous support.

Skills and Experience Requirements

Candidates should demonstrate strong organizational and analytical skills, with the ability to prioritize and manage multiple tasks effectively. Attention to detail, a proactive approach, and the ability to work independently are highly valued. The role demands adaptability, resilience under pressure, and excellent interpersonal skills to foster effective working relationships across diverse teams.

Specifically, candidates should have:

• At least four years of relevant secretarial or administrative support experience (or equivalent university qualifications, which may substitute for two years of experience).
• Experience within international organizations is advantageous.
• A secondary education background or higher, with relevant training or qualifications considered a plus.
• Proficiency in English, both written and spoken; knowledge of additional UN languages is beneficial.
• Strong proficiency in Microsoft Office Suite, with additional skills in SharePoint, ERP systems like SAP, and data management being a plus.
• Excellent proofreading, drafting, and numerical skills.

Final Notes

This role offers a valuable opportunity for experienced administrative professionals to contribute to IMO’s vital work. The organization emphasizes a professional, meticulous approach, and values candidates capable of managing a broad scope of responsibilities in a multicultural environment.

Interested candidates should ensure they are immediately available or able to start with minimal notice, as the organization seeks responsive and committed support personnel. For those eager to be part of an international organization dedicated to maritime safety and standards, this temporary position provides an engaging platform to apply and further develop administrative expertise.

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In the dynamic environment of the International Maritime Organization (IMO), administrative support plays a crucial role in ensuring smooth operations across various departments. Currently, IMO is advertising a temporary roster position for an Administrative Assistant, a role designed to bolster the organization’s operational efficiency through dedicated administrative and coordination support. Position Details and Application Timeline …

The post IMO is Hiring: Administrative Assistant (Salary:£2,689 Per Month) appeared first on Scholarly Africa.

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