National School of Government Admin Vacancies

National School of Government Admin Vacancies

The National School of Government invites suitably qualified applicants to apply for Admin Vacancies.

Closing date: 07 March 2025

National School of Government Admin Vacancies

The Department is accepting applications fort the following positions:

SENIOR ADMINISTRATIVE OFFICER

• OFFICE OF THE DEPUTY DIRECTOR-GENERAL: ADMINISTRATION
• REF NO: NSG 01/2025
• SALARY: R376 413 per annum (Level 08), plus competitive benefits.
• CENTRE: Pretoria

REQUIREMENTS:

A minimum National Diploma (NQF level 6) as recognized by SAQA in office administration, business administration, public management, or any relevant field.

Experience: Two (2) to three (3) years relevant experience in office administration. Knowledge: Microsoft Office suite, especially Word, PowerPoint, and Excel. Virtual meetings (organize, host, record, transcript). Meetings management. Public service legislation, policies, prescripts, and procedures relevant to the job. Protocol, etiquette, and diplomacy.

Competencies/Skills: Strong computer literacy. Strong oral and written communication skills. Strong interpersonal, writing, planning, and organizing skills. Basic programme and project management skills. Problem solving and analysis. Client orientation and customer focus. Presentation skills.

Personal Attributes: High level of reliability. Client focused attitude. Keen attention to detail. Ability to work in a team. Trustworthy and honest and ability to maintain high levels of confidentiality. Good grooming and presentation. Willing to work long hours and outside working hours.

DUTIES:

Administrative Services: Manage the diary of the DDG. Screen telephone calls and respond to inquiries efficiently. Provide secretariat services. Arrange meetings and events. Identify venues, invite role players, and organize refreshments. Compile attendance registers and agenda for meetings. Compile packs for meeting and distribute to relevant stakeholders. Take and compile minutes during meetings. Order and maintain stationery and equipment supplies. Make travel arrangements.

Branch coordination: Communicate with clients, stakeholders and service providers to enhance service delivery. Convene branch/ management/ bilateral meetings, as determined by the DDG. Co-ordinate effective records management within the Branch and Office of the DDG, including filing, safekeeping and archiving.

Compliance and Management Reporting: Manage Branch compliance calendar, obtain inputs, collate and compile reports such as progress, monthly and management reports and do quality checks. Plan, organize and control activities pertaining to the Office and prioritised programmes of the Branch. Source information which may be of importance to the Branch or the DDG such as newspaper and internet articles, circulars, reports, Cabinet and Parliamentary related documents. Quality check all documentation received before submission to the DDG. Prepare documentation such as letters, submissions, meeting briefing notes and reports as may be required by the DDG.

Budget Administration: Management of the budget of the Branch and office, assist the DDG in determining funding requirements and procurement planning, maintain records of expenditure commitments, track branch expenditure and all related financial management functions.

APPLICATIONS: Email to Recruitment.admin03@thensg.gov.za or hand delivery at ZK Matthews Building, 70 Meintjies Street, Sunnyside, Pretoria or use postal address: The Principal: National School of Government, Private Bag X759, Pretoria, 0001.

ADMINISTRATOR: LOGISTICS

REF NO: NSG 02/2025
SALARY: R255 450 per annum (Level 06), plus competitive benefits cost to company
CENTRE: Pretoria

REQUIREMENTS:

A tertiary qualification at (NQF level 6) in Office Administration, Business Administration, Public Administration. One (1) to two (2) years’ relevant experience in office administration in an ETD environment.

Knowledge: General knowledge of logistical support. Knowledge of supply chain management procedures. Understanding of the public sector. General knowledge of client relationship management. Financial administration systems. Practical knowledge of MS Office suite. Batho Pele principles.

Competencies/skills: Good verbal and written communication skills. Proficient in relevant computer applications. Excellent interpersonal skills. Problem solving skills. Time management skills. Ability to work efficiently and effectively at all times.

Personal Attributes: Systematic, self-driven and organized, Accurate, attention to detail, Dynamic, independent, flexible, Willingness to learn, Ability to meet deadlines, Honest, responsible with a strong work ethic and integrity. Team player. Ability to maintain high level of confidentiality.

DUTIES:

Liaise with clients and service providers to confirm bookings with venue, dates, and facilitator details at least 5 working days before commencement of the event. Provide confirmation through the TMS to facilitators, departmental coordinators and undertake follow up. Undertake training event coordination and address any challenges. Maintain up-to date knowledge of NSG products and new developments (e.g. webinars, international programmes). Participate in product knowledge training sessions. Liaise with relevant officials to gather information on products. Update training schedules and the Training Management System records daily. Capture all relevant training related data on the Training Management System. Compile SCM and other documents including quotations obtained from service providers for procurement of catering, venues, facilitators and other related purposes. Compile, submit and keep accurate training and non-training related statistical reports. Capture and update late registration of additional learners on the Training Management System, where necessary. Maintain daily record of spread sheets for transactions with purchase order numbers, cost of sale transactions. Coordinate venue finding for training and provide confirmation to the departmental coordinator. Process procurement of venues and catering for training events. Facilitate the management and reproduction (internal and external) of learning material (stock level management) in liaison with relevant business units. Undertake quality control of reproduction of learning material. Manage the dispatching of learning material to training venues (pre-course materials dispatched at least ten days before the event and resources and all workbooks dispatched at least three days before the event). Follow-up on timeous delivery and receipt of learning materials. Support e-learning coordination.

APPLICATIONS: Email to nsg.recruitment@thensg.gov.za or hand delivery at ZK Matthews Building, 70 Meintjies Street, Sunnyside, Pretoria or use postal address: The Principal: National School of Government, Private Bag X759, Pretoria, 0001

The National School of Government will give preference to individuals whose appointment will improve employment equity in the department.