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Permanent Administrator vacancy at SACAA

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Permanent Administrator vacancy at SACAA

Deadline: 22 January 2025

Location: Midrand, South Africa

Permanent Administrator vacancy at SACAA

SACAA is recruiting and accepting applications for Permanent Administrator vacancy.

To provide the Office of the Director of Civil Aviation (DCA), secretarial and office support that would assist the DCA to lead the organisation efficiently.

Secretarial Support and Planning

  • Coordinate all office of the DCA related activities and manage liaison between other divisions
  • Assist with all the logistical arrangements relating to the office of DCA projects and work requirements
  • Assist the PA with managing the DCA diary and scheduling of appointments
  • Assist the PA in arrange and setting up workshops/seminars/team building initiatives
  • Assist in the draft of minutes of meetings and follow up on actions items form meetings

Stakeholder Relations

  • Ensure relevant documentation is prepared and distributed in advance of appointments and meetings according to SLA timelines of the DCA’s Office
  • Liaise with relevant internal and external stakeholders to source required information
  • Ensure all documentation for the office of the DCA is in line with ISO compliance requirements
  • Receive, monitor and track all information and documents submitted to the office of the DCA
  • Assist the PA in receiving and directing all local and international visitors appropriately in line with the prescribed protocol
  • Compile memos relating to customer liaison and escalations

MORE OPPORTUNITIES:

Office Administration

  • Coordinate IT related issues for the office of the DCA and ensure resolution
  • Create and maintain a filing system for the office of the DCA
  • Ensure all documentation is kept in a safe and secure environment
  • Register and distribute incoming and outgoing mail to relevant recipients
  • Assist the PA with the preparation of presentations for the DCA
  • Obtain quotations as per supply chain policy for all office of the DCA requirements
  • Manage the PO approval process for the office of the DCA
  • Manage the processing of all invoices in the office of the DCA
  • Monitor office supplies, assess requirements and maintain stock levels

Confidentiality

  • Maintain confidentiality and keep information discreet flowing within the office of the DCA based on understanding of authority levels to receive information.
  • Undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organisation.

Travel and Accommodation

  • Assist the PA to coordinate all logistical arrangements for local and international travel, car hire and accommodation for all members of the DCA’s office.
  • Assist the PA in prepare presentation packs for the DCA’s trips.
  • Assist the PA in coordinate visa applications.

Education

Minimum

  • Formal qualification in Office Administration / NQF level 5 or relevant equivalent

Ideal

  • National Diploma in Administration / NQF level 6 qualification or relevant equivalent

Experience

  • 3 or more Years in Administration and Office Support experience

How to apply

To apply, visit SACAA careers portal.

Closing date: 22 January 2025

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