Portfolio Administrator

To apply, click on the link at the end of the posts and all the best with your applications.

Based in National Office (Pretoria) Ref: 25/02/12
Cluster: Operations
Remuneration package: A competitive salary package with benefits

Our promise to our employees is to give them an opportunity to grow their careers through experiences
and connections that inspire them to make an impact

ROLE OVERVIEW
Reporting to the Manager: Strategic Support and Analytics (Senior Manager: Operational Performance Monitoring), this role provides high-level administrative, operational, and office management support. The Portfolio Administrator will ensure seamless coordination of activities, effective workflow management, and compliance with organizational standards to enhance overall efficiency of the Operations Cluster and contribute to the organization’s success

THE CANDIDATE PROFILE
 Intermediate Project administration ability
 Be able to multi-task
 Innovative and team player
 Results driven individual
 Strong analytical ability coupled with sound problem-solving skills
 Reliable and accountable person
 Uses the functional and technical knowledge and skills to perform routine clerical and administrative duties within policy
and procedural requirements
 Under supervision, performs work that is varied and that may be somewhat difficult in character, but usually involves
limited responsibility
 Selects appropriate tools or technology for the task
 Seeks training and development opportunities for development

QUALIFICATIONS AND EXPERIENCE
 Senior Certificate or equivalent (Studies towards administrative/ secretarial qualifications essential);
 A Valid Code 08 drivers’ licence;
 2-3 years’ experience in administrative/ secretarial capacity;
 Ability to maintain high-level of accuracy and confidentiality is essential;
 Understanding of the internal Scientrix System will be an added advantage

KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS
 Secretarial & Office Management Services: Efficiently manage office operations, including workflow, correspondence, and inter-unit communication. Coordinate and manage meetings, ensuring effective scheduling, agenda preparation, minute-taking, and follow-ups on action items. Maintain an organized and updated diary management system for unit Heads . Arrange travel and accommodation logistics, ensuring cost-effectiveness and compliance with policies. Plan, coordinate, and execute events, workshops, and training sessions within the cluster. Provide budget administration support, including tracking expenditure, processing requisitions, and ensuring alignment with financial policies.
 Cluster-Wide Administrative & Secretariat Support: Support all unit Heads by providing shared administrative and secretarial services across the Cluster. Act as a strategic and operational interface between units, ensuring smooth coordination and integration of activities. Serve as a central point of contact for administrative queries, ensuring timely responses and issue resolution. Develop and maintain filing and document management systems for easy retrieval and record-keeping

Monitoring, Evaluation & Performance Support: Engage with all units within the cluster to interpret and analyze performance progress information. Label, package, and upload evidence in line with defined quality standards and compliance requirements. Identify and flag gaps in reporting, ensuring corrective actions are taken before submission deadlines. Support the development of performance reports by consolidating, verifying, and structuring data effectively.
Ensure adherence to M&E frameworks, policies, and reporting timelines.

Suitably qualified and experienced candidates must apply on the link below:

Closing Date: 26 February 2025

Click here to apply

We wish you all the best with your applications

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