Public Protector Jobs

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Manager: Safety and Security

Location: Head Office Pretoria
Reference: PPSA 05/04/2025
All-inclusive salary package: R 849 702.00 – R1, 000 908.00
per annum

Role Overview:

Manager: Security and Safety position reports to the Senior Manager: Safety and security and will be required assist in day-to-day management of the unit and advise to Senior Manager: Safety and Security on Policy, implementation, Updates on new legislative frameworks. This role provides Management support and operational oversight in the Security Management Branch.

Qualifications and Experience: Qualifications and Experience:

An appropriate 3-year tertiary degree qualification in the fields of
Safety and Security Management or Public Administration.

• A minimum of (5) five years’ experience within the safety and security
  management environment.
• Extensive experience in investigating security breaches and possible
  fraudulent/criminal conduct and vetting.
• A National Intelligence Security Manager Course Certificate will serve
  as added Management experience.

Attributes:

• Respect • Transparency and • Accountability • Courtesy
• Team players • Integrity

Duties and responsibilities

Strategic Responsibilities

• Develop, maintain and implement a security management strategy,
  safety and security management framework, safety and security plan
  and policy.
• Facilitate security risk identification process and assessment to develop
  and ensure the implementation of risk management strategies.
• Develop, implement and manage anti-corruption strategy for the PPSA.
  Coordinate safety and security working committee meetings.
• Develop, implement and manage anti-corruption strategy for the PPSA.
  Coordinate safety and security working committee meetings.

Skills, Competencies and Knowledge:

• Knowledge of public service legislation
• Safety and Security management skills
• Knowledge of the PFMA, Treasury Regulations and other
  relevant legislative frameworks
• Knowledge of Public Service legal framework and
  leadership
• A valid driver’s license and willingness to travel extensively
• Knowledge of Investigative techniques
• Project Management Skills
• Ability to maintain a high level of confidentiality
• Knowledge and understanding

Human Capital Management Services

• Develop, implement and monitor security policies, plans, systems
  procedures.
• Develop, implement and manage anti-corruption strategy for the PPSA.
  Coordinate safety and security working committee meetings.
• Monitor and review the implementation of security management
  processes to ensure proactive assessment of the current state controls.

Support Services

• Ensure provision of effective records management system to
  safeguard all PPSA records.
• Compile and maintain the budget for the unit.
• Facilitate the evaluation of financial risks and recommend
  corrective financial controls that will ensure effectiveness and
  efficiency

Management of Safety and Security Branch

• Manage contracts relating to security services, maintenance
  and service level agreements.
• Manage security clearance and information. Manage access
  control to the PPSA, Manage compliance with legislation, e.g
  OHASA and MISS. Plan, manage and evaluate the overall
  performance of the electronic security service
• Manage human and financial resources.
• Manage security clearance and information. Manage access
  control to the PPSA, Manage compliance with legislation, e.g
  OHASA and MISS. Plan, manage and evaluate the overall
  performance of the electronic security service
• Develop, implement and monitor security policies, plans,
  systems procedures

Enquiries: Mr. Solomon Maredi, at Tel: (012) 366 7103

Note: All appointments will be made in terms of the Public Protector Act and a 12-month probation period which may be extended to 18 months will be applicable. The successful
candidates will be expected to sign the secrecy declaration form and a performance agreement within 2 months of accepting the position.

All successful candidates will have to undergo security clearance and vetting.

The Public Protector South Africa reserves the right not to fill the vacancies.

Applications must be accompanied by a covering letter with a detailed CV, 3 contactable references, recently certified (within 6 months) copies of qualifications, a valid Driver’s License
and ID document.

Applications not complying with the above requirements will be disqualified.

Correspondence will be limited to the short-listed candidates. Should you not be contacted within 2 months, please consider your application to be unsuccessful.

The Public Protector South Africa is an equal opportunity, affirmative action employer and is committed to the achievement and maintenance of represantivity (race, gender and
disability).

Preference will be given to the Black, Indian and Coloured males.

Please direct your application, stating the relevant reference number as follows:
To The T Recruitment (Pty) Ltd has been appointed for response handling for the above positions. Applications quoting the relevant job title and reference number on
the subjectline must be submitted to the following email address: sarah@tothetrecruitment.co.za

Legal Secretary

Location: Head Office Pretoria
Reference: PPSA 04/04/2025
Salary: R308 154.00 to R362 994.00 per annum plus benefits

Qualifications and Experience: Qualifications and Experience

• Degree/Diploma/Certificate in a Paralegal / Legal Secretarial
  qualification
• Minimum 3 years’ experience as a Legal Secretary within a law
  firm (preferably a large law firm)
• LLB degree will be an added advantage.
• Knowledge of Microsoft Office Suite.
• Knowledge of legal services practice management and billing
  systems.
• Driver’s licence is essential
• Experience in coordination of High Court litigation (motion and
  action proceedings)

Skills, Competencies and Knowledge:

Communication – Verbal & Written: Ability to, verbally & in writing, compose and
exchange information in a clear & concise way for the type & level of audience.

• Integrity: Ability to maintain high ethical standards, personally and professionally;
  showing honesty & fairness in dealing with others; is reliable & trustworthy,
  respecting ethical & moral obligations.
• Collaboration: Ability to work effectively through others in the organisation outside
  of the formal line of authority.
• Analysis: Ability to collect all relevant information, identify key issues/relationships
  from the information base.
• Attention to Detail: Accomplishes a task showing concern for all components
  involved, regardless of apparent relevance. Pays attention to all aspects of the job,
  accurately checking processes & tasks. Maintains vigilance over whole
  task/process.
• Teamwork: Ability to contribute to team development & performance in achievement
  of a goal.

Essential to be able to multi-task and prioritise all work as this position will be
reporting to many Lawyers • Must be able to deal with complaints, resolve, rectify,
make presentations and generally act without fear, favour or prejudice

Duties and responsibilities

Secretarial Support

• Coordinate the full litigation process from inception to completion.
• Dictaphone typing
• Assist in preparing and processing legal documents.
• Plays a pro-active role in ensuring that the unit runs smoothly and requires a
  fair knowledge of legal terminology, processes, procedures and protocols to
  relieve workload of professionals wherever possible by providing support on
  various projects.
• Maintain complex filing systems to track large volumes of legal filing deadlines,
  providing professionals with easy access to files and precedents.
• General office management and administration.
• Ability to prioritise tasks effectively
• Arrange and coordinate Unit led functions
• Monitoring and ordering of unit stationery
• Ensure that team members are promptly notified of guests/client arrivals
• Make all travel arrangements on behalf of the team and proactively manage
  and communicate changes to travel and make alternative arrangements where
  necessary
• Prepare all documentation for appointments and travel.
• Assist in drafting, amending and formating general correspondence and
  documents, paying attention to detail, and ensuring good spelling, grammar and
  punctuation.
• Assist in drafting and managing all official correspondence and emails with a
  professional manner.
• Assist in preparation of presentations and reports as required by the Unit
• Handle diary management, follow-ups, maintain legal services diary, including
  co-ordination and liaison with relevant parties regarding meetings.
• Send reminders to team members regarding upcoming court dates and other
  milestones
• Handle appointments and meetings efficiently to avoid scheduling conflicts
• Screening of all calls to ensure that calls are handled or directed correctly.
• Follow up with relevant service providers and internal stakeholders to ensure
  prompt resolution of problems
• Ensure that the correct people are invited and available to attend meetings,
  book boardrooms for meetings and conference calls, and ensure that enough
  time is allocated for offsite meetings.
• Action post meeting deliverables and follow-up
• Updating team on diary entries and ensuring that they are appropriately

Document management

• Coordinate all forms of communication efficiently to ensure that the correct
  message is transmitted effectively and is dealt with accordingly.
• Independently review and respond to all written correspondence /queries with
  minimal disruption to legal professionals
• Provide team members with relevant information and documentation to ensure
  preparedness for meetings
• Prepare necessary documentation and brief team members for meetings and
  engagements.

Reporting

Compile and submit weekly reports to Finance and Supply Chain Units.

• Keep track of Attorney time records, including capturing of team time and ensuring
  the timeous and accurate time recording of hours worked by team members and
  producing final bills/reports to business units for services rendered
• Assist in handling legal administration requirements.
• Manage monthly invoicing in accordance with the institution’s policies and
  procedures.
• Develop and maintain relationships with internal and external stakeholders to ensure
  prompt resolution of queries and a quality-of-service delivery
• Monitoring of service provider invoices, storing of supporting documentation such as
  invoices, bills of costs, proofs of payment
• Keeping record of terms and conditions governing fee arrangements with service
  providers
• Peruse, verify and capture creditor invoices for payment
• Verify statements of account and invoices for accuracy
• Process travel and other general reimbursement claims on behalf of the team
• Follow up bi-monthly with service providers and internal stakeholders in respect of
  outstanding accounts and other payments receivable or payable by the Unit.
• Assist in managing and monitoring the Team budget, checking input, tracking spend,
  reconciling on a monthly basis to ensure budget and spend are aligned, liaising with
  finance team as and when necessary to ensure alignment.
• Collect and collate monthly department information from Team members for
  inclusion in Monthly, and quarterly reports.

Enquiries: Mr. Solomon Maredi, at Tel: (012) 366 7103

Note: All appointments will be made in terms of the Public Protector Act and a 12-month probation period which may be extended to 18 months will be applicable. The successful
candidates will be expected to sign a secrecy declaration form and a performance agreement within 2 months of accepting the position.

All successful candidates will have to undergo security clearance and vetting.

The Public Protector South Africa reserves the right not to fill the vacancy.

Applications must be accompanied by a covering letter with a detailed CV, 3 contactable references, recently certified (within 6 months) copies of qualifications, a valid Driver’s License
and ID document.

Applications not complying with the above requirements will be disqualified.

Correspondence will be limited to short-listed candidates. Should you not be contacted within 2 months, please consider your application to be unsuccessful.

The Public Protector South Africa is an equal opportunity, affirmative action employer and is committed to the achievement and maintenance of represantivity (race, gender and
disability).

Preference will be given to Black, Indian and Coloured males.

Please direct your application, stating the relevant reference number as follows:
To The T Recruitment (Pty) Ltd has been appointed for response handling for the above positions. Applications quoting the relevant job title and reference number on
the subjectline must be submitted to the following email address: sarah@tothetrecruitment.co.za

Click here to apply

We wish you all the best with your applications

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