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SAIPA Vacancies
To apply, click on the link at the end of the posts and all the best with your applications.
Debtors Assistant
Position Debtors Assistant
Department Finance Department
Reporting to: Debtors Controller
Contract Permanent
Debt Collection
Responsible for calling debtors for outstanding fees
Follow up on unresolved queries
Make payment arrangements in a form of debit order or flag members who opt to make cash or electronic deposits.
Attend to the needs/requirements of debtors as it relates to the collection of outstanding amounts and the attendance of any further matters which may arise
Maintain a record of contact with debtors or other parties on collection
Distribute (Email) statements and invoices to members
Amend, improve and enhance debt collection processes
Complete Vendor application forms
Provide supporting documents for Internal and External audit
Invoicing and Credit Notes
Act as understudy to Debtors Controller
Initiate journal entries required to correct debtor accounts for approval by the Debtors Controller and Financial Manager
Perform other ad hoc duties as required from time to time by the Debtors Controller, Financial Manager of Chief Financial Officer
Educational Requirements:
Minimum: Matric Certificate/ Equivalent
Diploma in Accounting / N6 Financial Management or Accounting
Experience Required
2-3+ years full function Debtors/Finance and accounting experience
Knowledge of
Excellent communication skills (spoken and written)
Analytical skills
Must have experienced on Accounting System
Good understanding of reconciliations, matching and accounting
Closing Date: 31 January 2025
To apply, please send your CV to careers@saipa.co.za
Debtors Controller
Position Debtors Controller
Department Finance
Reporting to: Finance Manager
Contract Permanent
Key Purpose
To ensure that all monies received in our bank account are captured correctly and accurately.
To prepare Interest schedule and credit balance report, should also attend to member queries related to members and members accounts.
To raise manual invoices, process credit notes and Journals to clear the unallocated accounts.
To act as understudy to Financial Manager
Key Outputs
Business operations
Financial Management
Capture all monies received from the bank statement onto accounting system against the member’s account.
Perform the bank reconciliation
Raise interest on outstanding fees
AProcess journals
Clearing of unallocated account by calling members/ bank
Raise manual invoices
Process credit notes
Review debtors aging and members accounts
Administration
Administration Assisting other departments regarding correcting the member account in order to ensure accuracy
Provide supporting documents for Internal and External audit
Advise on debt collection processes
Responsible for CSD (Central database application) account to update Institute’s information for government sectors
Service Delivery
Perform any other operational projects or administrative duties required by the finance manager
Ensure quality service orientation and delivery to all stakeholders including internal stakeholders
Debtors Inbox
Attend to member queries via telephone, email and CRM
Debt Collection
Collections of outstanding fees from members
Reporting
Generate year-end annual invoices
Monthly unallocated account
Collection progress Report
Risk Management
Adhere to the Institute’s legal and ethical requirements, policies, processes and procedures
Assist in conducting and documenting the Finance risk assessment
Assist in managing negative audit findings
Manage department’s records
Stakeholder Relationship
External
Manage relationships with department external service providers ensuring stakeholders derive value from association and engagements with the Institute (Auditors, Banks and others)
Manage contracts in conjunction with the Legal department of all external services providers
Assist in managing negative audit findings
Ensure compliance of Service Level Agreements by the service provider
External
Participate in key decisions as a member of the department team
Maintain in-depth relations with all staff of the Institute
Reporting
Report any none-adherence to the Institutes legal and ethical requirement, policies, processes and procedures
Compilation of credit reports
Minimum Requirements
Qualification
Minimum: Matric Certificate
Diploma in Accounting
Experience
2-3 years’ experience in debtors control environment
Knowledge of
Excellent communication skills (spoken and written)
Analytical skills
Internal Advertisement deadline on: 31 January 2025
To apply, please send your CV to careers@saipa.co.za
Training & Assessment Manager
Position Training & Assessment Manager
Department FiEducation, Training and Membershipnance
Reporting to: Senior Manager: Members
Contract Permanent
Purpose
The Training & Assessment Manager manages the training, assessment, and accreditation processes for learners, trainees, higher education institutions and membership through Recognition of Prior Learning (RPL). Also, this role oversees the Training Advisor to ensure the accreditation of ATCs and trainees, learning programmes and service providers, maintaining quality and compliance with SAIPA policies and regulatory standards.
Key Outputs
- Management and Support for Accreditation
Ensure that SAIPA learnerships and accreditation comply with SAIPA policies and regulatory standards.
Oversee the accreditation of Approved Training Centres (ATCs) and service providers for learnership programmes.
Ensure that trainees have support throughout the learnership programme.
Manage the accreditation of higher education institutions, academic programmes, ATCs, and other service providers.
Ensure the effective administration and accreditation ATCs.
Ensure that logbooks are updated and maintained in alignment with the Competency Framework and Learnership requirements.
Assist SAIPA in establishing Mutual Recognition Agreements (MRAs) and Memorandums of Understanding (MOUs). - Manage and Support SAIPA Assessments
Manage assessment processes for all qualifications and designations.
Administer all assessment processes, including capturing exam results and maintaining quality service delivery to trainees and ATCs
Coordinate logistics for Professional Evaluation and other assessment online and/or face to face assessments.
Review moderators and assessor reports, ensure table recommendations for approval by ExamCom before implementation
Issue NQF certifications, critical skills letters, and competency letters.
- Recognition of Prior Learning (RPL)
Approve RPL applications for trainees
- Secretarial Support
Provide secretarial support to internal to the Examinations Committee and Recognition of Prior Learning Committee and any other committee as required.
Represent SAIPA on external committees and forums related to trainees, assessments and tertiary institutions.
Provide support for the implementation of SAIPA’s Competency Frameworks at Higher Education Institutions and ATCs.
- Training Programme Management
When required, support activities related to department projects, such as Project Achiever, Work Skills Integrated Programmes at Universities and Tvet Colleges.
Review and approve learnership programme extensions, trainee transfers and trainee logbook signoffs.
Arrange and manage learning and development courses.
- Stakeholder Management
Ensure SAIPA representation at career expos in conjunction with the Marketing Department.
Ensure effective communication with trainees, tertiary institutions, and other stakeholders.
Collaborate with trainees, assessors, and higher education institutions to resolve concerns and maintain a supportive training and assessment environment.
Stakeholder Relationship Management
External
Develop a Stakeholder engagement plan for the Institute in collaboration with TS department
Manage relationships with department external service providers and ensuring stakeholders derive value from association and engagements with SAIPA
Manage contracts in conjunction with the Legal department of all external services providers
Ensure compliance of Service Level Agreement by the service provider
Manage relationship with the Institute’s external service providers
External
Participate in key decisions as a member of the management team
Maintain in-depth relations with all members of the management team and staff
Maintain relations with other departments within the organisation
Risk Management
Adhere to the Institute’s legal and ethical requirements, policies, processes and procedures
Support departmental audits
Manage the risks associated with the services rendered by external providers
Reporting
Give input to department’s Annual Integrated Report (AIR)
Report all none-adherence to the Institute’s legal and ethical requirements. Policies, processes and procedures
Report on the performances of trainees, ATC, assessors and candidates during assessments
People Management
Manage and oversee the effectiveness of staff by:
Directing, delegating and managing the department
Effective people planning, deployment and development within the department with due regards to the relevant legislation, policies, procedures and best practices
Inform staff of all occurrences relative to the institute and the departments
Monitor and appraise team performance against agreed standards and goals
Take corrective measures as required
Conduct staff training needs analysis
Educational Requirements:
Matric
Degree in Education Management and Education Legislation
Experience Required
Practical experience in the administration of trainees in compliance with legislative requirements
Practical experience in the administration of assessments and assessment processes
Knowledge of
Practical and technical understanding of the legislative compliance requirements within the education and professional environment
Practical and technical understanding of the legislative compliance requirements within the education and professional environment relating to assessments
Advertisement deadline on: 13 February 2025
To apply, please send your CV to careers@saipa.co.za
We wish you all the best with your applications.
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