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Senior Office Assistant Position Available at UNIDO

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Anga

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,Requisition ID: 5628
Grade: G6
Country: India
Duty Station: New Delhi
Category: General Service/Admin Support
Type of Job Posting: Internal and External
Employment Type: Staff – Full-time
Appointment Type: Fixed Term (100 series)
Indicative Minimum Net Annual Salary: 1,544,623 INR
Application Deadline: 17 June 2025, 11:59 PM (Vienna, Austria time)

Vacancy Announcement

This position is open for local recruitment only. Female candidates are strongly encouraged to apply.

Organizational Context

The United Nations Industrial Development Organization (UNIDO) is a specialized agency of the United Nations dedicated to fostering inclusive and sustainable industrial development worldwide. Its mission is rooted in the principles outlined in the Lima Declaration of 2013 and the Abu Dhabi Declaration of 2019, emphasizing the promotion of industrial growth that reduces poverty, supports environmental sustainability, and advances economic inclusion.

Aligned with the 2030 Agenda for Sustainable Development, UNIDO’s core focus is on four strategic priorities: creating shared prosperity, enhancing economic competitiveness, safeguarding the environment, and strengthening knowledge and institutions. These priorities are implemented through a variety of programs leveraging technical cooperation, research, normative activities, and partnerships to foster sustainable industrialization globally.

The Senior Office Assistant position is situated within the UNIDO Regional Office in India, under the supervision of the GLO/RFO/ASP division. This role supports the Regional Office’s operations by providing essential administrative assistance, ensuring the smooth functioning of the office, and supporting the organization’s broader goals in the region.

Role Overview

The Senior Office Assistant is a pivotal administrative role designed to support the UNIDO India Office’s operational and programmatic activities. Reporting directly to the UNIDO Representative, the incumbent is responsible for managing a wide array of administrative tasks related to technical cooperation programs and projects, ensuring efficient service delivery within a complex organizational environment.

This position requires a highly independent professional, capable of handling specialized administrative processes and exercising a high level of integrity and confidentiality. The Senior Office Assistant plays a key role in maintaining the organization’s administrative standards, supporting budget oversight, and facilitating effective communication across internal teams and external partners.

Key Responsibilities

  • Administrative Support: Manage incoming requests, prepare documentation for supervisor approvals, and provide background information on projects and programs as needed.
  • Correspondence and Documentation: Draft routine and non-routine official correspondence related to administrative and technical cooperation matters. Prepare reports, presentations, and statistical summaries by extracting relevant data.
  • Financial and Budgetary Tasks: Assist in monitoring and implementing aspects of the office’s budget and technical cooperation projects, including budget revisions, obligation reviews, project extensions, and fund allocations. Interpret financial procedures and policies, ensuring compliance with UNIDO guidelines.
  • Process Improvement: Identify opportunities to streamline administrative processes, recommend improvements, and implement best practices to enhance service delivery.
  • Supervision and Coordination: Provide guidance and support to other administrative staff, coordinate work planning, and ensure timely execution of tasks within the team.
  • Client Support and Inquiries: Act as a point of contact for internal and external inquiries related to administrative services, providing solutions and advice as appropriate.
  • Operational Tasks: Handle procurement requests, travel arrangements, visa applications, and other administrative actions using SAP or comparable systems.
  • Record Keeping: Maintain comprehensive and organized electronic and physical filing systems, ensuring data accuracy and confidentiality.
  • Additional Duties: Carry out ad-hoc assignments, conduct research, and support other organizational needs as required.

Minimum Requirements and Desirable Criteria

Education:

  • Completed higher secondary education or high school diploma is required.
  • First-level university degree or equivalent is desirable.

Experience:

  • A minimum of ten (10) years of relevant work experience supporting managerial or professional staff, with proficiency in administrative procedures, preferably within the UN system or a multicultural environment.
  • Experience with SAP or similar ERP systems is desirable.

Languages:

  • Fluency in written and spoken English and Hindi is mandatory.
  • Working knowledge of additional UN languages is an asset.

Technical Skills:

  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Familiarity with office procedures, document management, and administrative best practices.

Core Competencies

  • Integrity: Upholding honesty, transparency, and fairness in all actions.
  • Professionalism: Demonstrating high standards of work and responsibility.
  • Respect for Diversity: Working inclusively and respectfully with colleagues and partners of diverse backgrounds.
  • Focus on People: Collaborating effectively and fostering a supportive work environment.
  • Results-Oriented: Managing tasks efficiently to meet organizational objectives.
  • Communication and Trust: Building trust through effective communication.
  • Innovation: Supporting continuous improvement and embracing new approaches.

This role offers an opportunity for a dedicated administrative professional to contribute to UNIDO’s mission of promoting sustainable industrial development across India and the broader region. The successful candidate will be an integral part of a dynamic team, ensuring operational excellence and supporting UNIDO’s impactful programs.

Interested applicants are invited to submit their application by the deadline.

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The post Senior Office Assistant Position Available at UNIDO appeared first on Scholarly Africa.

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Requisition ID: 5628Grade: G6Country: IndiaDuty Station: New DelhiCategory: General Service/Admin SupportType of Job Posting: Internal and ExternalEmployment Type: Staff – Full-timeAppointment Type: Fixed Term (100 series)Indicative Minimum Net Annual Salary: 1,544,623 INRApplication Deadline: 17 June 2025, 11:59 PM (Vienna, Austria time) Vacancy Announcement This position is open for local recruitment only. Female candidates are strongly …

The post Senior Office Assistant Position Available at UNIDO appeared first on Scholarly Africa.

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