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The United Nations is Recruiting for Procurement Assistant
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The United Nations is Recruiting for Procurement Assistant
The United Nations is Recruiting for Procurement Assistant is currently holding a vacant position for a Procurement Assistant based in Cape Town
Closing date: 01 October 2024
Location: : CAPE TOWN
The United Nations Office on Drugs and Crime (UNODC) is a lead UN agency in the fight against illicit drugs, transnational organized crime, terrorism and corruption. The UNODC Portfolio in Southern Africa includes national, regional and global projects. The joint “UNODC–SADC Regional Programme to Make the SADC Region Safer from Crime and Drugs” (RP) provides an overall framework for the cooperation with SADC Member States. UNODC Regional Office for Southern Africa covers 11 countries in the region, namely: Angola, Botswana, the Democratic Republic of Congo, Eswatini, Lesotho, Malawi, Mozambique, Namibia, South Africa, Zambia and Zimbabwe.
This position is located in the UNODC Regional Office for Southern Africa (ROSAF) with duty station in Cape Town, South Africa, Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The incumbent will work under the overall management of the UNODC Representative for Southern Africa (ROSAF), report directly to the Associate Programme Officer (GMCP Indian Ocean West) and in close coordination with GMCP – Indian Ocean West. For more information on UNODC, please visit the website: www.unodc.org
Within limits of delegated authority, the Procurement Assistant will be responsible for the following duties: • Review, record and prioritize purchasing requests and obtain additional information/documentation as required; Provide assistance to requisitioners in preparing scope of work and specification of goods and services; Propose product substitutions consistent with requirement to achieve cost savings; Determine the availability of funding sources. • Identify and recommend source of procurement and interview potential suppliers. • Produce tender documents e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation based on the nature of the requirement and cost of procurement involved.
• Prepare abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible. • Enter into negotiation of terms and conditions of orders under the guidance of Procurement Officer; obtain information on proposed suppliers. • Finalize purchase orders and contracts for approval by the Procurement Officer and prepare submission to the Contracts Committee for review and subsequent approval by the authorized official. • Resolve issues/problems related to delivered goods and prepare and sign Return to Vendor forms for unacceptable and/or damaged goods received.
• Maintain relevant internal database and files; keep track of any contractual agreements direct provisioning contracts and inform affected users of contractual rights and obligations. • Research, retrieve and present information from a variety of internal and external sources on sources of supply, vendor by commodity etc. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Draft a variety of correspondence. • Supervise, assign and review the work of more junior staff. • Perform other work-related duties as assigned.
• Professionalism: Has knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Is able to identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources. Demonstrated ability to apply good judgment in the context of assignments given. Has ability to perform analysis, modeling, and interpretation of data in support of decision-making.
Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
High school diploma or equivalent is required. Supplementary courses or additional training in procurement functions is desirable. A Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent professional certification is required.
A Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent professional certification is required. Supplementary courses or additional training in procurement functions is desirable.
A minimum of seven (7) years of progressively responsible experience in procurement, contracts management, administration or related area is required. The minimum number of years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher. Experience in identifying vendors and working with vendor databases is required. Experience working with an ERP (Enterprise Resources Planning) system is required.
Experience in procurement and contract management in an international organization or within the United Nations system or public international organization is desirable. Experience in procurement, contract management and equipment delivery in the region is desirable. Experience in SAP/Umoja is desirable. Experience in performing CIPS certified skills are desirable.
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The United Nations is Recruiting for Procurement Assistant The United Nations is Recruiting for Procurement Assistant is currently holding a vacant position for a Procurement Assistant based in Cape Town Closing date: 01 October 2024Location: : CAPE TOWN Org. Setting and Reporting The United Nations Office on Drugs and Crime (UNODC) is a lead UN agency in …
The post The United Nations is Recruiting for Procurement Assistant appeared first on Scholarly Africa.
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