UNIDO Hiring for a Team Assistant

,ORGANIZATIONAL CONTEXT

The United Nations Industrial Development Organization (UNIDO) is a specialized agency of the United Nations dedicated to promoting industrial development for poverty reduction, inclusive globalization, and environmental sustainability. The mission of UNIDO is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States, aligning with the 2030 Agenda for Sustainable Development and the Sustainable Development Goals (SDGs). UNIDO’s programmatic focus is structured in four strategic priorities: creating shared prosperity, advancing economic competitiveness, safeguarding the environment, and strengthening knowledge and institutions.

PROJECT CONTEXT

The “Transformative Actions for Climate and Ecological Protection and Development” project, funded by the German Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU), aims to contribute to shaping the Philippines’ transition to a low-carbon economy and building on the gains of decades of adaptation actions. The project supports the government in undertaking people-centered and integrative approaches for transformational change in climate protection and biodiversity conservation. UNIDO plays a pivotal role in advancing energy efficiency and climate resilience among Micro, Small and Medium-Enterprises (MSMEs) in the Philippines through key project outputs.

Functional Responsibilities

The Team Assistant will provide assistance and general administrative support to the implementation of the project under the direct supervision of the Project Manager. Key functions include:

• General Administrative Tasks: Performing tasks such as ordering office supplies, following up on budget queries, making travel arrangements, researching information, and arranging for printing services.
• Travel Arrangements: Using SAP to make arrangements for travel, preparing travel authorizations, ensuring that visas, security clearances, vaccination certificates, and Laissez-Passer are valid.
• Information Requests: Responding to moderately complex information requests and inquiries, referring queries to appropriate personnel when necessary.
• Meeting Logistics: Assisting in organizing logistics for meetings, preparing background documents and agendas, liaising with counterparts on attendance, and taking notes at meetings.
• Filing System: Maintaining an up-to-date filing system (both hard copy and electronic).
• Other Duties: Performing any other related duties as assigned.

Minimum Organizational Requirements

• Education: Completed higher secondary education (high school diploma or equivalent) is required; formal administrative/secretarial/clerical training or equivalent is desirable.
• Technical and Functional Experience: A minimum of three (3) years of work experience in related fields is required.
• Microsoft Office Experience: Experience using Microsoft Office (Outlook, Word, Excel) is required.
• Office Procedures: Experience with office procedures and practices, preferably within the UN system or in a multicultural environment, is desirable.
• SAP Experience: Experience with SAP or similar ERP software is desirable.

Languages

• Fluency in written and spoken English is required.
• Fluency and working knowledge of Filipino are required.

Required Competencies

• Core Values: Living with integrity, professionalism, respect for diversity.
• Key Competencies: Focusing on people, results-oriented, communication and trust-building, thinking outside the box and innovating.

Appointment Terms

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal. Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism, and respect for diversity.

Application Instructions

All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses, and dependents.

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The post UNIDO Hiring for a Team Assistant appeared first on Scholarly Africa.

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ORGANIZATIONAL CONTEXT The United Nations Industrial Development Organization (UNIDO) is a specialized agency of the United Nations dedicated to promoting industrial development for poverty reduction, inclusive globalization, and environmental sustainability. The mission of UNIDO is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States, aligning with the 2030 Agenda for Sustainable …

The post UNIDO Hiring for a Team Assistant appeared first on Scholarly Africa.

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