University of the Free State is currently looking for an assistant officer based in Bloemfontein Campus – Bloemfontein, FS ZA (Primary)

Closing date: 14 August 2024

Location: Bloemfontein Campus – Bloemfontein, FS ZA (Primary)

Please ensure that all relevant documentation is attached to your application. 
•    A detailed curriculum vitae and cover letter. 
•    Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
•    A copy of your identity document (ID or passport in the case of foreign nationals).
•    Proof of registration with a Professional Body (if applicable).
•    A copy of your driver’s license (if applicable).
•    Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Duties and responsibilities:
Office Administration 
•    Provide administrative duties and serve the office reception/messenger service.
•    Manage the diaries of Candidate Legal Practitioners, Legal Practitioners and Director of the Law Clinic, which includes setting up meetings, etc. 
•    Deal with general administration, including telephone calls, typing, receiving, and dispatching of faxes, emails, correspondence, reports and schedules.
•    Assist other staff members within the Law Clinic as and when required, taking messages and making phone calls.
•    Assist students with queries regarding marks, venues, etc. 

•    Book venues for events, meetings, and scholarly engagements, among other things. 
•    Assist with key Law Clinic projects such as Moot Courts.
•    Identify, monitor, report and follow up on maintenance that needs to be done at the Law Clinic.
•    Collection and distribution of documents from the Faculty of Law and other internal departments. 
•    Serve and represent the Law Clinic within community service-learning programmes and any function required. 
•    Any other administrative duties as assigned by the Director, Law Clinic. 

General Financial Administration 
•    Obtain and appraise quotes and process orders for all Law Clinic requirements.
•    Keep records of all purchases and ensure that there are sufficient funds before purchasing items.
•    Receive, purchase and issue out stationery and keep records.
•    Process invoices and other payments relating to purchases, renewal of subscriptions/membership fees, subsistence and travel, etc.

Client Support 
•    Liaise with entities / organisation/s and government departments relating to the Law Clinic mandate and work.
•    Schedule appointments and prioritise urgent and high-impact matters.
•    Ensure punctual attendance to clients and diarizing.
•    Timeous responses to client enquiries and escalations.

Inherent requirements:
•    Grade 12 or national vocational certificate on NQF Level 4.

Recommendations:
•    Relevant working experience related to the duties and responsibilities.
•    Knowledge of civil litigation, student training and moot courts.

Required competencies: 
Results oriented.
–    The ability to be reliable, responsible, dependable and to fulfil obligations.
–    The ability to deal calmly and effectively with high stress situations.
•    Strategic thinking.
–    The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
–    The ability to plan work and to follow plans.
•    Business Acumen:
–    The ability to adhere to rules and strictly follow work regulations.
–    Proficient in using MS Office.

•    Leading.
–    The ability to lead, take charge of situations, and offer opinions and directions to others. 
–    The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
•    Building coalitions
–    The ability to negotiate, sell, influence and to persuade others.
–    The ability to be sensitive and understanding to the needs and feelings of others.

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University of the Free State is currently looking for an assistant officer based in Bloemfontein Campus – Bloemfontein, FS ZA (Primary) Closing date: 14 August 2024 Location: Bloemfontein Campus – Bloemfontein, FS ZA (Primary) Please ensure that all relevant documentation is attached to your application. •    A detailed curriculum vitae and cover letter. •    Copies of qualifications …

The post University of the Free State is recruiting for Assistant Officer appeared first on Scholarly Africa.

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