Western Cape Government is Hiring for an Administration Clerk

,Closing Date: Applications accepted until March 24, 2025.
Reference Number: WCG250212-9
Tracking Number: LG 11/2025

The Western Cape Government’s Department of Local Government is inviting applications for the position of Administration Clerk: Disaster Operations based in Tygerberg. This is a rewarding three-year contract position, offering an opportunity to be part of a vital team working within the Fire Rescue Services sector. If you possess strong administrative skills and are passionate about providing excellent support resources in times of disaster, this role could be the perfect fit for you.

Job Purpose

In this position, you will play a crucial role in providing comprehensive administrative support to the Fire Rescue Services section. Your responsibilities will encompass managing staff records, controlling expenditures, procuring resources, and contributing inputs for annual budgeting processes. Additionally, you will assist with logistical arrangements for meetings and workshops, which will include taking minutes and ensuring effective communication throughout the department.

Minimum Requirements

To be eligible for this position, candidates must have the following qualifications:

• Grade 12: A Senior Certificate or equivalent qualification is required to demonstrate foundational educational competencies.

Key Performance Areas

The Administration Clerk will be expected to fulfill the following key performance areas:

1. Administrative Support:
   Provide essential administrative services to the Sub-Directorate, ensuring smooth operations and effective communication across various teams.
2. Expenditure Control:
   Exercise strict control over expenditures within the Sub-Directorate. Prepare and provide insights into the Sub-Directorate’s budgeting processes, which will be critical in managing financial resources effectively.
3. Staff Records Management:
   Maintain and manage an organized system for processing staff records. Keeping accurate records will be fundamental to complying with departmental requirements and ensuring transparency in HR processes.
4. Resource Procurement:
   Assist in the procurement of essential resources for the Sub-Directorate. This responsibility will involve working with various suppliers and service providers to ensure timely delivery of the required materials.
5. Logistical Arrangements:
   Provide logistical support for various meetings and workshops, which includes coordinating schedules and resources, and ensuring that all participants have what they need to contribute effectively.
6. Minute-Taking:
   Accurately record minutes of meetings and ensure they are distributed to relevant stakeholders in a timely fashion to keep everyone informed of decisions and actions taken.

Competencies Required

Candidates applying for this role should possess specific competencies that will help them excel in their responsibilities:

• Understanding of Administrative Procedures:
  A solid grasp of various administrative functions and procedures is essential for effectively managing tasks within the department.
• File Management:
  Proficiency in preparing and maintaining filing systems, ensuring easy access to important documents and records.
• Spreadsheet Creation:
  Ability to create and manage spreadsheets, enabling effective tracking and analysis of data.
• Basic Financial Acumen:
  An understanding of project financial projections, assisting in the budgeting and expenditure control processes.
• Proven Computer Literacy:
  Competency in MS Office Suite (MS Word, Excel, PowerPoint) is vital for executing administrative tasks and communicating effectively.
• Communication Skills:
  Strong written and verbal communication skills are essential for effectively conveying information within the department and to external stakeholders.
• Planning and Organizing:
  Demonstrated ability to plan and organize tasks efficiently within deadlines, ensuring that all operations run smoothly.
• Teamwork and Independence:
  Ability to work collaboratively in a team environment, while also showing initiative and efficiency in independent tasks.

Remuneration

The successful candidate for the Administration Clerk: Disaster Operations position will receive an annual salary of R216,417, in addition to benefits amounting to 37% of the salary (as per salary level 5). The remuneration package may include service benefits or obligations for qualifying employees, such as medical assistance, housing assistance, and pension fund contributions.

Selection Process

Candidates who are shortlisted for the position will need to undergo various verification checks, including documentation verification and criminal record vetting. They may also be required to attend practical assessments and interviews scheduled by the department, adhering to the specific selection process guided by the Employment Equity (EE) targets of the department.

Application Process

If you meet the qualifications and are committed to supporting disaster operations through efficient administration, we encourage you to apply for this exciting role. Ensure you submit your application before the closing date of March 24, 2025, as no late applications will be considered.

Please note that by applying for this position, you consent to the Western Cape Government contacting your previous employers/managers for reference checks related to your employment. Reference checks will include inquiries related to your disciplinary records and reasons for leaving prior positions.

Should you need assistance with your online application, technical support is available from Monday to Friday between 08:00 and 16:00. You can reach the helpline at 0861 370 214. For queries related to the position itself, please contact Ms. R Page at (021) 937 6355.

Closing Thoughts

This is a wonderful opportunity to contribute to the safety and well-being of communities in the Western Cape by supporting the Fire Rescue Services. As an Administration Clerk, your role will ensure that operations run smoothly and effectively during times that matter most. If you are organized, proactive, and eager to make a difference, apply now and take the first step toward a fulfilling career with the Western Cape Government!

The post Western Cape Government is Hiring for an Administration Clerk appeared first on Scholarly Africa.

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Closing Date: Applications accepted until March 24, 2025.Reference Number: WCG250212-9Tracking Number: LG 11/2025 The Western Cape Government’s Department of Local Government is inviting applications for the position of Administration Clerk: Disaster Operations based in Tygerberg. This is a rewarding three-year contract position, offering an opportunity to be part of a vital team working within the …

The post Western Cape Government is Hiring for an Administration Clerk appeared first on Scholarly Africa.

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